Contract Specialist

Aston Carter•Portsmouth, VA

11d•$60,000 - $87,000•Onsite

About The Position

The Contract Specialist supports the IT department by managing the full lifecycle of service-related contracts, including quotes, renewals, and documentation. The role organizes and formalizes existing services that may not yet have contracts and ensures continuity of service through accurate renewals and invoice management. The specialist works with vendors and internal stakeholders to coordinate negotiations, signatures, and extensions while maintaining accurate records and attention to detail. This is a contract-to-hire position based onsite in Portsmouth, Virginia. The role works standard business hours Monday through Friday, 8:00 a.m. to 5:00 p.m., in a professional office environment within the IT department. The position primarily uses Adobe DC and Microsoft Office to manage contract documents, enter data, and maintain documentation, and collaborates with IT, finance, procurement, and vendors. The listed pay range is $60,000 to $87,000. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth contributions; voluntary life and AD&D insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave such as PTO, vacation, or sick leave. Benefits are subject to eligibility requirements and applicable plan terms.

Requirements

At least 3 years of experience in IT, finance, contracts, or procurement.
Proven IT procurement experience, focused on services rather than equipment.
Strong purchasing and procurement skills, including experience with service-based agreements.
Experience managing contracts, including negotiations, signatures, renewals, and extensions.
Proficiency with Adobe DC for reviewing and managing contract documents.
Proficiency with Microsoft Office, including tools used for data entry and document management.
Strong attention to detail and ability to manage the contract lifecycle from initiation through renewal.
Ability to understand high-level IT service terms and concepts relevant to contracts and procurement.
Strong organizational skills for managing multiple contracts, renewals, and vendor interactions.
Associate degree or higher.
Strong communication skills for coordinating with vendors and internal stakeholders.

Nice To Haves

Interest in potential conversion to a permanent role, supported by having a degree.
Comfort working primarily with service-based contracts, with occasional involvement in equipment purchasing.

Responsibilities

Review and clean up existing IT quotes, contracts, and software-related documentation.
Identify services without formal contracts and establish appropriate contractual agreements.
Manage the full contract lifecycle, including drafting, reviewing, negotiating, and finalizing contracts.
Coordinate contract signatures to ensure timely execution and proper documentation.
Oversee contract renewals and extensions to maintain continuity of IT services.
Review and track invoices related to IT services to help prevent service interruptions.
Verify the contract status of current services and align documentation with existing arrangements.
Follow up with vendors to obtain necessary information, documentation, and signatures.
Track certificates of insurance (COI) and follow up to keep them current.
Maintain accurate contract, renewal, and related documentation records using Microsoft tools and other software.
Collaborate with IT, finance, and procurement teams on service agreements and purchasing activities.
Monitor each step of the contract cycle for accuracy, compliance, and timely completion.