Contract Specialist

Magellan•Glendale, AZ

About The Position

Magellan Aerospace, Glendale, which specializes in manufacturing precision magnesium and aluminum sand castings, is seeking a Contract Specialist. The position assists the Division Manager with day-to-day department management in accordance with company procedures and supports supervision of department staff. The incumbent oversees the department’s administrative functions and helps ensure that proposals, contracts, administration, invoicing, warranty claims, and related business-cycle activities are handled efficiently and in compliance with applicable instructions and procedures. The Contract Specialist coordinates customer inquiries, proposal and pricing reviews, contract negotiations and administration, and financial documentation for domestic and export customers. The role also contributes to divisional profitability by ensuring proposals meet financial requirements and contract terms and conditions protect the company. Travel may be required. The position requires access to technical data and may require an export licensing review, subject to applicable U.S. regulations.

Requirements

Bachelor of Commerce degree or Business Vocational School diploma.
Five to eight years of business or management experience.
Understanding of commercial law as it relates to terms and conditions.
Skills in contract management, commercial and financial matters, and computer use.
Contract management and administration of terms and conditions; commercial and financial acumen; negotiation; communication and documentation; leadership and delegation; and public speaking and presentation skills.
Analytical and problem-solving abilities; negotiation and relationship abilities; organizational and execution abilities; and timely escalation of issues.
Attention to detail and professionalism when interacting with high-level customers, suppliers, colleagues, and senior leadership.
Ability to work under pressure, be resourceful, lead cross-functional teams, and delegate responsibilities.
Availability to travel.
For applicants who are not U.S. citizens, U.S. permanent residents, or protected individuals as defined by 8 U.S.C. 1324b(a)(3), an export licensing review may be required for access to technical data, subject to applicable U.S. laws and regulations.

Nice To Haves

Contract administration experience.
Contract management and administration experience.

Responsibilities

Supervise, monitor, and assist Contracts staff in performing their duties.
Organize staff to receive, review, and respond to customer inquiries, including inquiries affected by frequently changing Canadian and U.S. government regulations.
Coordinate, review, and approve formal proposals and pricing with engineering, estimating, program management, marketing, and the leadership team.
Ensure effective contract administration and monitoring after proposals are submitted and contracts are awarded.
Negotiate contracts, including terms and conditions, price, and delivery, for domestic and export customers; provide negotiation assistance as needed.
Coordinate and negotiate financial documents associated with contracts, such as letters of credit, performance bonds, and bank guarantees.
Carry out other duties with commercial responsibilities, such as committee and infrastructure work.
Contribute to divisional profitability by ensuring proposals meet financial requirements and agreed terms and conditions adequately protect the company.
Assist with day-to-day management of the department and oversee its administrative functions, including business-cycle activities such as proposals, contracts, administration, invoicing, and warranty claims.
Travel as required.