Contract Specialist

R+L Carriers • Ocala, FL

18d • Onsite

About The Position

The Part-Time Contracts Specialist supports the President in reviewing, preparing, executing, and organizing contracts for transportation services and logistics solutions. The position performs first-level reviews of customer, carrier, and vendor agreements against company standards, identifies non-standard or high-risk terms, and prepares proposed redlines for the President’s review and approval. It works with C-suite executives, corporate attorneys, and internal teams to keep agreements accurate, current, and progressing through the approval process. The role requires attention to detail, sound judgment, professional communication, digital document editing skills, and DocuSign experience.

The specialist prepares and maintains contracts and related documents, checks them for completeness and accuracy, coordinates reviews and signatures, and keeps electronic records and status logs organized. The position tracks deadlines, renewals, termination-notice windows, insurance certificate expirations, approvals, and open issues, and provides the President with weekly status reporting. It may also maintain the clause library, contract playbook, and approved templates. The position does not provide legal advice or approve contract terms; final approval and signature authority rests with the President or a designated officer. Confidentiality and regular, reliable attendance are essential.

Requirements

• High school diploma or GED required.
• Two or more years of experience in contract administration, contract review, paralegal work, document control, legal support, or a related administrative role.
• Hands-on experience preparing, sending, tracking, and managing documents in DocuSign.
• Proficiency in digitally editing Microsoft Word and PDF documents, including formatting, tracked changes, and version control.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to review detailed documents for accuracy, identify missing information, and follow established approval procedures.
• Strong organizational and time-management skills, including the ability to prioritize multiple requests and meet deadlines within a part-time schedule.
• Clear written and verbal communication skills and ability to work effectively with executives, corporate attorneys, and employees across departments.
• Demonstrated professionalism and discretion, including the ability to handle sensitive information confidentially.
• Ability to recognize when a contract question requires legal or leadership review and to summarize risk issues clearly for decision-makers.
• Ability to maintain regular and reliable attendance, with or without reasonable accommodation.

Nice To Haves

• Associate or bachelor’s degree in Business Administration, Legal Studies, or a related field, or a paralegal certificate.
• Experience reviewing shipper, carrier, or vendor agreements in freight brokerage, transportation, or logistics.
• Working knowledge of freight transportation contract concepts, including broker versus carrier roles and liability, Carmack Amendment cargo liability, limitation of liability, indemnification, insurance requirements, payment and credit terms, and accessorial charges.
• Experience with contract lifecycle management (CLM) software or a transportation management system (TMS).
• Experience supporting senior executives or working alongside in-house or outside corporate counsel.

Responsibilities

• Prepare, format, and edit contracts, amendments, nondisclosure agreements, and related documents using approved templates and instructions.
• Review documents for completeness, consistency, and accuracy before routing them for approval or signature.
• Review customer-drafted agreements against the company contract playbook and approved fallback positions; identify deviations in key risk terms.
• Prepare proposed redlines and concise issue summaries for the President’s review and approval before returning documents to customers.
• Compare customer insurance requirements with current company coverage and coordinate certificate-of-insurance requests with the insurance agent.
• Confirm contracting entities, legal names, MC/DOT numbers, and signature authority on agreements.
• Edit Word and PDF documents digitally, including tracked changes and version updates.
• Prepare and send documents through DocuSign, track signature status, and follow up on outstanding items.
• Coordinate contract review and execution with executives, corporate attorneys, sales, operations, and finance.
• Prepare contract briefings and issue summaries; implement attorney-directed revisions and track open items to resolution.
• Maintain organized electronic contract records, including executed agreements, amendments, correspondence, and supporting documentation, using consistent naming and version control.
• Track contract deadlines, renewals, termination-notice windows, insurance certificate expirations, and outstanding approvals; provide timely stakeholder updates.
• Maintain a contract status log and provide the President with weekly reporting on agreements in review, open issues, cycle time, and approvals.
• Maintain and update the clause library, contract playbook, and standard templates as approved by leadership.
• Respond to routine contract-related questions and escalate legal, risk, or policy questions to the President, C-suite executives, or corporate attorneys.
• Handle confidential business information with discretion and maintain regular, reliable attendance.
• Perform other related duties as needed to meet the organization’s ongoing needs.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED