Contract Specialist - Procurement

Riverbay Corporation•New York, NY

5d•$32 - $35•Onsite

About The Position

The Contract Specialist - Procurement role involves independently performing bid solicitations for high-level transactions, processing RFPs, reviewing proposals, and preparing bid analyses. This position is responsible for ensuring regulatory compliance with various federal, state, and corporate regulations. Key duties include conducting contract negotiations, redlining, and completion of agreements, as well as assisting in the development of new processes to improve operational efficiencies and reduce costs. The specialist will review, draft, and negotiate a variety of agreements such as MSAs, short and medium-form agreements, non-disclosure agreements, and services agreements. They will also support sourcing strategy, documentation, event execution, negotiation, and supplier selection, and aid in the implementation of sourcing strategies. The role enforces all procedures and policies for Contracts and Purchasing, manages suppliers, resolves performance issues impacting costs and customer service, and maintains contract databases to track term dates and prevent service disruptions. Additionally, the specialist provides redlined recommendations, negotiates directly with supplier representatives, tracks and reports key functional metrics to reduce expenses and improve effectiveness, and assesses, manages, and mitigates risks while driving cost savings. Collaboration with the Risk Management Department for contractual insurance requirements (COI) is expected. The role serves as a point of contact for internal stakeholders on contractual matters, assists with transformation activities and compliance monitoring, processes purchase orders, and interacts with suppliers to meet corporate material needs. The specialist will provide resolution to Procurement Department complaints and issues, suggest improvements for productivity, quality, and efficiency, and ensure timely acquisitions of products or services. Related duties as required.

Requirements

Bachelor’s degree in Business Administration
3+ years of contract and purchasing or related experience
Experience reviewing, drafting and negotiating a broad range of commercial contacts.
Experience with RFPs’ Bid Leveling
Excellent drafting, negotiating and analytical skills.
Proficient with MS Office Suite
Strong leadership capabilities and influencing skills,
Good verbal and written communication skills,
Ability to partner with employees at all levels of the organization.
Ability to demonstrate sound judgment in ambiguous situations.
Ability to work independently while being able to contribute successfully to cross-functional team.
Ability to manage multiple projects simultaneously to meet deadlines.
Must be flexible and possess great organizational skills.
Enthusiastic and results orientated.
Discreet with good judgment.

Nice To Haves

BidNet experience
Yardi experience

Responsibilities

Performs bids solicitation for high level transactions and processes RFPs, conducts review of proposals and prepares bid analysis.
Ensures regulatory compliance including NY State Division of Community Renewal (DHCR), Federal and corporate rules and regulations.
Conducts contract negotiations and redlining of contracts and completion of contracts.
Assists with development of new process which drive operational efficiencies and reduce cost.
Reviews, drafts and negotiates a variety of high-level agreements, including MSAs, Short, & medium form agreements, nondisclosure agreements, and services agreements.
Assists with Sourcing Strategy, Sourcing Documentation and Creation, Sourcing Event Execution, Negotiation and Supplier Selection, Sourcing Implementation.
Helps enforce all procedures and policies for Contracts and Purchasing.
Manages suppliers and resolve performance issues having an impact on costs and customer service.
Assists in managing contracts databases, track contract term dates to avoid disruption of services.
Provides redlined recommendations and negotiate directly with supplier reps.
Assists in the tracking and reporting of key functional metrics to reduce expenses and improve effectiveness.
Assess, manages and mitigates risks and helps drive costs savings.
Works with Risk Management Department to coordinate contractual insurance requirements (COI).
Interacts with key stakeholders and helps ensure collaboration among all department with respect to contract and purchase of materials and supplies.
Serves as the point of contact for internal stake holders on contractual matters.
Assists with transformation activities and monitoring compliance.
Processes purchase orders and interact with suppliers to help meet corporate material needs.
Provides resolution to any Procurement Dept. complaints and issues that may arise.
Provides suggestions to improve productivity, quality, and efficiency of operations.
Ensures timely acquisitions of products or service requirements from known sources of supply.
Performs related duties as required.