Supervising Procurement Contract Specialist

County of Orange • Santa Ana, CA

9d

About The Position

The Supervising Procurement Contract Specialist position requires a highly motivated professional who will be responsible for overseeing procurement operations and providing guidance across a variety of contract-related functions. Key responsibilities include supervising staff, conducting training, offering procurement and contract support, preparing evaluations, and initiating actions necessary to implement decisions and recommendations. This role also involves reviewing complex solicitations, contracts, and related documents to ensure compliance and effectiveness. The Supervising Procurement Contract Specialist plays a vital role in addressing complaints and vendor protests, assisting staff with drafting responses to formal requests. The incumbent is expected to manage a standard procurement workload while also performing and supporting the most complex tasks within the unit. Additionally, the Supervising Procurement Contract Specialist will be responsible for interpreting and applying County and departmental policies, procedures, and regulations that govern all aspects of procurement, including the awarding and management of contracts.

Requirements

• Over four (4) years of knowledge and direct experience in public or private contract and/or procurement policies and practices
• Extensive experience and knowledge in public or private sector procurement and/or contracting processes, contract negotiations, and contract management
• Knowledge and direct experience in the principles, ethics, and practices of procurement and/or contracts
• General knowledge of applicable general laws and Government Codes
• Ability to manage complex procurements and/or contracts, such as Request for Proposals (RFP), Invitation for Bids (IFB), and Request for Qualifications (RFQ) to acquire professional services, consultant services, management information systems, including alternate delivery methods and various contract types that result from procuring these services
• Ability to conduct complex value analysis and write precise product specifications/scope of work
• Knowledge of general market conditions and pricing through various information resources
• Knowledge of the Department of Industrial Relations, Prevailing Wage, Payment and Performance Bonds and/or other related requirements
• Ability to manage vendor performance and investigate and resolve sensitive or unusual issues or complaints
• Extensive experience and knowledge in the interpretation and analysis of legislative data, laws, rules, regulations and policies pertinent to procurement and contracts and carrying out their enforcement
• Ability to determine the appropriate methods of solicitations and contract type based on the various customer/stakeholders needs
• Ability to make well-informed and objective decisions by understanding the impact and implications on organizational goals
• Ability to work independently and manage time wisely to effectively prioritize multiple competing tasks
• Ability to build and manage positive, forward-focused, customer-oriented work environments
• Ability to utilize sound judgment and diplomacy in dealing with difficult and sensitive situations
• Ability to manage performance of staff with differing skill levels and styles in a manner that inspires continual improvement
• Effective communication skills verbally and in writing in both formal and informal settings with various customers and stakeholders at all levels
• Experience communicating technical and complex information in a clear, easy to understand manner
• Ability to use modern technology to access and circulate information
• Ability to communicate with various audiences including persons outside of the department, vendors, staff, members of the executive management team, attorneys and political officials
• Must obtain a DPA Certification through the County of Orange's County Procurement Office within twelve (12) months of hire.

Responsibilities

• Overseeing procurement operations
• Providing guidance across a variety of contract-related functions
• Supervising staff
• Conducting training
• Offering procurement and contract support
• Preparing evaluations
• Initiating actions necessary to implement decisions and recommendations
• Reviewing complex solicitations, contracts, and related documents to ensure compliance and effectiveness
• Addressing complaints and vendor protests
• Assisting staff with drafting responses to formal requests
• Managing a standard procurement workload while also performing and supporting the most complex tasks within the unit
• Interpreting and applying County and departmental policies, procedures, and regulations that govern all aspects of procurement, including the awarding and management of contracts

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed