Contract Specialist II

Prairie View A&M University • Prairie View, TX

9d • Onsite

About The Position

The Contract Specialist II works under supervision in Prairie View A&M University’s Procurement Services & Contract Administration department. The role reviews University contracts, coordinates with the Procurement Office to support timely execution, processes departmental purchase requisitions as assigned, and performs daily contract office processing in accordance with PVAMU, TAMUS, and State guidelines. The position may coordinate review by the Office of General Counsel and follow contracts from origination through full execution, including purchasing when required. It also supports contract monitoring and close-out, procurement-related communications, bid and proposal processes, and the maintenance of contract records and systems. The position serves as a liaison with university departments on Office of University Compliance operations and selected internal and external audit activities. Salary is commensurate with education and experience within the assigned salary range; a specific range is not stated. The role is located in Prairie View, Texas.

Requirements

• Bachelor’s degree in an applicable field, or an equivalent combination of education and experience.
• Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems.
• Knowledge of OMB Circulars and state and federal contract and grant regulations.
• Knowledge of word-processing and spreadsheet applications.
• Technical writing and editing skills, including contractual language and procedures.
• Ability to multitask and work cooperatively with others.
• Effective written and oral communication skills.
• Applicants using experience in lieu of a bachelor’s degree must have four years of related experience to meet the degree equivalency, plus the minimum required experience, for a total of six years of experience.

Nice To Haves

• Five years of related experience in compliance programs and/or activities.
• Contracts and/or procurement certification.

Responsibilities

• Review University contracts and coordinate with the Procurement Office to ensure timely execution.
• Process departmental purchase requisitions as assigned.
• Perform daily contract office processing in accordance with PVAMU, TAMUS, and State guidelines.
• Coordinate review by the Office of General Counsel when required.
• Follow contracts from origination through full execution, including purchasing when required.
• Coordinate with department contract administrators on contract monitoring and close-out as assigned.
• Communicate with department personnel and vendors to address and resolve procurement and contract matters.
• Prepare bid and proposal documents; facilitate selection processes; issue purchase orders; and manage RFP processes, including pre-meetings, preparation, evaluation, analysis, modification, negotiation, and contract completion.
• Maintain the contract database system for status monitoring of completed documents and reports.
• Upload and maintain completed contract files in the monitoring system and perform document-retention tasks.
• Serve as a liaison with university departments regarding Office of University Compliance operations and selected external and internal audit activities.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level