Contract Specialist II

Texas A&M University System•Prairie View, TX

10d•Onsite

About The Position

The Contract Specialist II works under supervision in Procurement Services & Contract Administration at Prairie View A&M University. The role reviews University contracts, coordinates with the Procurement Office to support timely execution, processes departmental purchase requisitions as assigned, and completes daily contract-office processing in accordance with PVAMU, TAMUS, and state guidelines. The position follows contracts from origination through execution, coordinates review by the Office of General Counsel when required, and supports contract monitoring and close-out. It also communicates with University departments and vendors to resolve procurement and contract matters. The role prepares bid and proposal documents and facilitates selection processes. It issues purchase orders and manages RFP processes, including pre-meetings, preparation, evaluation, analysis, modification, negotiation, and contract completion. The Contract Specialist II maintains the contract database and monitoring records, uploads completed contract files, and performs document-retention tasks. The position also serves as a liaison to University departments for Office of University Compliance operations and selected internal and external audit activities. Other duties may be assigned. Salary is commensurate with education and experience within the assigned University salary range. The position is located in Prairie View, Texas. Applicants requiring immigration sponsorship are advised that the University will not pay the stated fee for certain new H-1B petitions, and a Texas moratorium on new H-1B filings may affect the University's ability to employ candidates who require sponsorship.

Requirements

Bachelor's degree in an applicable field or an equivalent combination of education and experience.
Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems.
Knowledge of OMB Circulars and state and federal contract and grant regulations.
Knowledge of word-processing and spreadsheet applications.
Technical writing and editing skills, including contractual language and procedures.
Ability to multitask and work cooperatively with others.
Effective written and oral communication skills.
Applicants considered for degree equivalency must have four years of related experience in lieu of a bachelor's degree, in addition to the minimum required experience, for a total of six years of experience; one year of related experience is considered equivalent to one college year.

Nice To Haves

Five years of related experience in compliance programs and/or activities.
Contracts and/or Procurement Certification.

Responsibilities

Review University contracts and coordinate with the Procurement Office to ensure timely execution.
Process departmental purchase requisitions as assigned and complete daily contract-office processing accurately and efficiently in accordance with PVAMU, TAMUS, and state guidelines.
Coordinate Office of General Counsel review when required.
Follow contracts from origination through full execution, including purchasing when required.
Coordinate with department contract administrators on contract monitoring and close-out as assigned.
Communicate with department personnel and vendors to address and resolve procurement- and contract-related matters.
Prepare bid and proposal documents and facilitate selection processes.
Issue purchase orders and manage RFP processes, including pre-meetings, preparation, evaluation, analysis, modification, negotiation, and contract completion.
Maintain the contract database for status monitoring and reporting; upload and maintain completed contract files and perform document-retention tasks.
Serve as a liaison with University departments regarding Office of University Compliance operations and selected external and internal audit activities.
Perform other duties as assigned.