Contract Specialist II - Sourcing/Procurement
About The Position
The Contract Specialist II - Sourcing/Procurement reviews agreements and handles contract administration and customer contact activities associated with contract execution. The role processes contracts in accordance with company policies, legal and compliance requirements, and customer specifications, while coordinating with internal and external stakeholders to ensure contract content is accurate and consistent. It tracks and reports contract status, maintains systems and data, and trains stakeholders on contractual requirements. The role works with Legal, Finance, and other subject matter experts to validate contract content, resolve inconsistencies, and determine when legal review is needed. It supports the Senior Manager, Contract Management with complex issues, maintains contract documentation and reporting, and helps digitize contracting processes through the legal repository. Minimal travel may be required.
Requirements
- Training and understanding in legal, business administration, and/or contract management.
- Completion of a four-year bachelor's degree program or paralegal certification.
- Five to seven years of direct experience in contracting and/or law firm experience.
- Working knowledge of reading, writing, and understanding the effect of contractual and legal terms and conditions.
- Ability to handle multiple projects and priorities simultaneously.
- Ability to analyze, identify, and draft contractual language when sections are missing.
- Impeccable proofreading skills and attention to detail.
- Strong problem-solving ability.
- Advanced analytical skills related to contract information and related matters.
- Strong oral and written communication skills.
- Ability to evaluate risk and urgency and prioritize tasks.
- Strong presentation skills.
- Excellent interpersonal and organizational skills.
- Working knowledge of computers and software needed to use company systems and programs, especially Microsoft Word, Microsoft Excel, and SharePoint.
- Ability to offer and implement ideas to improve the efficiency and effectiveness of the contracting team.
Nice To Haves
- Experience in a procurement environment and/or sourcing indirect goods and services.
- Experience with iCertis and/or Pramata software.
Responsibilities
- Review, prepare, and evaluate agreements before signature for accuracy and to interpret and influence performance requirements, delivery obligations, timelines, costs, and payment schedules, with the goal of minimizing company risk.
- Work with Legal, Finance, and other subject matter experts to validate contract content and context and resolve inconsistencies promptly.
- Identify when legal review is needed and engage internal legal counsel; assist counsel by managing changing priorities and customer expectations.
- Assist the Senior Manager, Contract Management with complex contracting issues.
- Develop and conduct training on contract acumen and policies for new hires and stakeholders.
- Respond to business stakeholder inquiries about contracting and compliance policies, procedures, risks, and contract status.
- Prepare reporting for the Pramata legal repository.
- Develop and maintain playbooks, a clause library, commonly used contract language, special terms and conditions, and client-specific requirements.
- Maintain and troubleshoot files, logs, trackers, and documentation to ensure accurate tracking systems.
- Manage contractual documents across business platforms, including reviewing contracts with Microsoft Word tracked changes and redlining, comparing contracts, managing file versions, and proofreading edits.
- Lead weekly contracting status calls with business leaders, if applicable.
- Manage the contract administration email box.
- Help implement digitization of contracting in the legal repository.
- Collaborate with the legal repository vendor on features, updates, and rollouts, and make recommendations to the Senior Manager, Contract Management.
- Perform related duties as assigned.
- Travel minimally as required.
Benefits
- Medical, dental, and vision care.
- Benefits supporting physical, emotional, financial, and social wellness.
- Support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family-building support, behavioral health solutions, paid parental leave, and paid caregiver leave.
- Training programs, professional development resources, mentorship programs, employee resource groups, and volunteer activities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
