Sourcing & Procurement Specialist II

INVIVOSCRIBE•San Diego, CA

About The Position

Invivoscribe is seeking a Sourcing and Procurement Specialist II to evaluate and recommend sourcing strategies for procuring goods and materials. The role includes contract management, negotiations, vendor relationships, identifying new sources to meet business requirements, and measuring sourcing effectiveness and cost savings. The specialist works across departments and with suppliers to procure appropriate materials, negotiate pricing and terms, manage supplier agreements, and support supplier approval and evaluation. The role also handles purchasing activities in accordance with standard operating procedures and work instructions, maintains part numbers and purchasing specifications in ERP software, and resolves procurement issues. The position contributes to quality processes, including supplier audits and work related to nonconformance reports, process deviations, and corrective and preventive actions.

Requirements

Bachelor's degree in finance, business administration, supply chain, or a related field, and typically 4 or more years of applicable experience; an equivalent combination of education and experience may be considered.
At least 2 years of experience with ISO 13485 or another similarly regulated industry.
Applied experience using an ERP system.
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
Ability to learn new software programs, including an Oracle ERP system.

Nice To Haves

Experience with Oracle Cloud is highly advantageous.
Experience in life sciences, the medical device industry, or another regulated environment is advantageous.

Responsibilities

Participate in Project Core Team meetings and collaborate with departments to ensure appropriate materials are procured.
Research alternate materials, pricing, and vendors, and provide timely updates.
Communicate expectations to suppliers; negotiate prices and terms; and recommend suppliers based on cost, quality, and lead time.
Negotiate or initiate supplier agreements, contracts, quotes, and change notifications, and periodically review them for accuracy and active status.
Work with management and legal teams to implement supplier agreements and contracts.
Compile and analyze data for price analysis, source selection, and procurement justifications.
Meet with suppliers to maintain positive business relationships and manage production and fulfillment schedules.
Assist with maintaining the Approved Supplier List.
Complete and distribute supplier evaluations and surveys as needed to support timely supplier approval and list maintenance.
Assist with supplier audits.
Create and maintain part numbers in ERP software and create purchasing specifications for applicable part numbers.
Perform purchasing tasks for materials according to Standard Operating Procedures and Work Instructions.
Resolve material shortages, discrepancies, and other issues by communicating with suppliers, expediting procurement, and researching alternate materials and vendors.
Complete tasks and assignments related to NCMRs, Process Deviations, and CAPAs, and participate in related QA meetings as required.