Contract Services Coordinator

Government of Alberta • Edmonton, AB

5d • CA$82,168 - CA$107,710 • Hybrid

About The Position

The Ministry of Jobs, Economy, Trade and Immigration supports regional and provincial economic development, promotes international trade and investment, attracts skilled workers and promotes safe, fair and healthy workplaces. The Ministry of Jobs Economy, Trade and Immigration is looking for two (2) Contract Services Coordinators. Working within the framework of the Ministry’s business plan, and reporting to the North Region Manager of the Training and Employment Services Branch, the Contract Services Coordinator (CSC) is responsible for planning, procuring, and monitoring responsive labour market programs directly impacting Alberta’s workforce. Through collaboration, research, and analysis, the CSC identifies labour market needs and solutions to address current and anticipated skill and labour shortages in the province. The CSC is also responsible for planning and procuring services using program policy and established public procurement protocols. The CSC will evaluate and manage third party service providers delivering employment and training programs for Albertans via contracts and possibly grants. The CSC works independently with a high level of autonomy which requires strong organization, time-management and prioritization skills as well as sound judgement on when to seek guidance and escalate issues.

Requirements

• University graduation in a related field plus four years related experience.
• Related experience or education may be considered as an equivalency.
• Equivalency: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.
• Candidates are required to submit resume and cover letter that succinctly demonstrate their qualifications against the job requirements, including education, experience, and relevant competencies.
• It’s important for applicants to ensure their resume and cover letter clearly articulate how their past work experiences align with the role’s qualifications and needs.
• Resumes must include precise employment dates (month and year) to assist in assessing attention to detail skills.
• The final candidates for this position will be asked to undergo an academic check, references and a criminal record check as a condition of employment.
• You may be asked to complete a written exercise and/or assessment.
• This role requires frequent travel (25–50%).
• A valid Alberta Class 5 driver’s license is required.

Nice To Haves

• Knowledge of the many legislative, inter-provincial agreements, inter-governmental agreements, policies and procedures impacting government funding agreements. These include, but are not limited to: Procurement Accountability Framework (PAF), Government Organization Act (GOA), Financial Administration Act (FAA), Alberta Accountability Act, Agreement on Internal Trade (AIT), etc.
• Knowledge & ability to engage a diverse group of stakeholders and understand their unique needs in the labour market.
• Knowledge of essential skill and skill training theories and frameworks as well as career development theory, practice, and application, and adult education and training as it relates to procuring employment and training services.
• Knowledge of client tracking systems.
• Knowledge of all roles in 1GX or other department contract management computer systems/databases; experience with other corporate enterprise management software may also be considered an asset.
• Knowledge of the Ministry’s mandate and business plan priorities, organizational structures, protocols, and reporting structure.
• Financial management: analysis, forecasting, monitoring, financial statement analysis, payment verification, and the required attention to detail.
• Knowledge of Learner Income Support Benefits and alternative funding streams available to Albertans.
• Knowledge of under-represented groups in the labour market and their respective needs, including indigenous persons, immigrants, youth, and mature workers.
• Specific in-depth knowledge of effective employment and skills training methodology successfully implemented by service providers.

Responsibilities

• Identify and assess labour market development needs, priorities, and trends by collecting, analyzing, and applying statistical data/reports and labour market information from internal and external sources.
• Develop procurement plans, Request For Proposals (RFPs), coordinate and lead the tendering/selection process including contract and grant negotiation.
• Managing risk – ensure the Ministry’s interests are protected by conducting a risk assessment, develop a monitoring plan, and implement process to performance manage the department risk; and monitor contracts/grants for compliance.
• Apply discretion, professional judgment, and neutrality to resolve complex issues with external providers/contractors, while effectively handling trusting transparent relationships; build and maintain effective networks; represent the Ministry in inter-departmental committees and cross-Ministry initiatives as required.
• Develop recommendations for new strategies and programs that respond to evolving trends and issues in the local labour market and to increase workforce participation; develop and maintain internal reporting tools where system IT tools do not exist to respond in a timely manner to changing reporting needs by Management and Executive.

Benefits

• Northern Allowance: Additional $241.38 bi-weekly to an annual maximum of $6,300. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay.
• Travel Expense Reimbursement: Permanent and temporary employees working in excess of one (1) year whose work sites are above the 57th parallel are also eligible to receive 2 paid return trips out per year. Travel must originate from a community above the 57th parallel and cannot be carried over.
• Attraction Bonus: Permanent and temporary employees are eligible to receive a one-time non-pensionable bonus of 25 per cent of their base pay minus deductions. Bonus is paid quarterly over the first year of employment. in addition to the Northern Allowance.
• Competitive rate of pay
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level