Contract Payment Expediter

Illinois State Toll Highway Authority•Downers Grove, IL

5d•Onsite

About The Position

The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers. The Tollway is a user-fee system – no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues. In support of this vision, The Contract Payment Expediter reports directly to the Contract Payment Expediter Supervisor and indirectly to the General Manager of Engineering or Deputy Chief of Program Implementation and shall work closely with Engineering, Compliance and Finance staff to determine deficiencies and delays during the review and approval process.

Requirements

High School Graduate or equivalent GED.
A minimum of two years of work experience as a consultant or contractor payment expeditor or in a related field with similar work experience.
Must have excellent written, verbal and organizational skills.
Must be proficient in Microsoft Word, Excel and have experience with Microsoft Access.
Strong organizational skills and interpersonal/teamwork skills.
The ability to prioritize multiple tasks to obtain the required documents and approvals.

Responsibilities

Expedite the review and payment of professional services invoices, contractor pay estimates, Intergovernmental Agreement invoices, and all supporting activities related to the processing of payments.
Process Consultant Rate Forms, consultant budget reallocations, construction Authorization to Proceeds, and Change Orders/Extra Work Orders.
Ensure all supporting documentation and billing requirements are met, and all unresolved billings issues are handled in a timely manner to avoid delays in payments to consultants, contractors and outside agencies.
Perform a detailed review of consultant reallocation and transfer requests.
Document any payment issues and monitor their resolutions in the Program Management Software (e-Builder).
Accurate and timely review of Consultant Rate Forms.
Keep detailed tracking records of payment documents.
Ensure timely processing of consultant invoices and contractor pay estimates within the Engineering department.
Input construction pay items, monitor and update pay estimates into the Microsoft Access Database (CentralSys).
Input and monitor construction change orders and extra work orders with the Illinois e-procurement system (BidBuy).
Persistent follow-up with consultants, subconsultants, contractors, project managers and other departments to ensure timely processing.
Keep staff and managers abreast of progress and delays in a timely manner.
Other related duties as assigned.