H4044 - Contract Monitor WG No CDL

Virginia Department of Transportation•Ashland, VA

9d•Onsite

About The Position

This role involves monitoring the work of contractors, ensuring their maintenance and construction activities conform to contract specifications. The position requires operating equipment and performing heavy manual labor in daily maintenance and emergency operations, as well as special duties as assigned. The Contract Monitor will contribute by overseeing contract staff to ensure compliance with manuals and policies, assisting in data compilation and reporting, and coordinating activities. They will also operate equipment and perform manual labor during emergency operations like snow removal and storm cleanup. Responsibilities include promoting equipment upkeep, restocking supplies, refueling vehicles, performing preventative maintenance, conducting vehicle inspections, collecting field data, and entering information into a database for reporting. Inventory management, including tracking and procurement, is also a key function, along with data entry for work orders and parts requests. The role requires preparing and reviewing documentation on contract activities, progress, and expenditures, ensuring contractor compliance with safety requirements, and estimating quantities for future contracts. Communication with contractors, the public, and utility companies is essential, as is responding to inquiries. Performance monitoring involves maintaining records of contractor work, producing reports, and recording daily activities. Hands-on training will also be conducted.

Requirements

Ability to collect, complete and analyze data accurately and timely and prepare reports.
Ability to communicate effectively verbally and in writing, as well as work effectively with contractors.
Ability to follow verbal and written instructions.
Ability to perform complex mathematical and geometric calculations.
Ability to read, analyze and interpret contracts, contract terms and specifications; road and bridge specifications; and associated regulations in highway maintenance.
Knowledge of work zone traffic control standards and techniques as described in the VA Work Area Protection Manual.
Skill in the use of a variety of communications equipment and computers.
Skill in the use of computers and software programs to include construction management and financial software.
Ability to collect and analyze data and prepare timely and accurate reports.
Ability to monitor the work of others.
Ability to perform heavy manual labor.
Ability to read, analyze and interpret contracts, road and bridge specifications and associated regulations in highway maintenance.
Knowledge of inspection procedures.
Knowledge of roadway construction, maintenance, and repair techniques, practices, and equipment.
Safety shoes required.
Skill in the use of computers and software programs.
Valid Driver's License.

Nice To Haves

A combination of training, experience, or education in Transportation Operations or related field desired.
Knowledge of monitoring and inspecting contractors or overseeing the work of others.
Possession of Intermediate Work Zone Safety, Flagging and Erosion and Sediment Control certifications.
Possession of valid CDL and DOT medical card.
Skill in roadway maintenance, construction, and equipment operations.
Skill in the use of automated construction management and financial software.
Ability to obtain Intermediate Work Zone Safety and Flagging certification and Erosion and Sediment Control certification within 12 months of employment.

Responsibilities

Oversee the work and response of contract staff to ensure installations, maintenance, repairs, operations, traffic control, and any emergency response actions are performed correctly and in compliance with related manuals and policies.
Operate light and medium-duty equipment and perform heavy manual labor in emergency operations to include snow and ice removal, storm debris clean-up, accidents, etc.
Promote and ensure the upkeep of assigned equipment and tools.
Restock supplies and refuel vehicles.
Perform preventative maintenance of assigned equipment.
Conduct routine inspections of vehicles consistent with established policies and procedures.
Collect on location field data and condition of structural and/or equipment assets.
Enter information to database and generate reports.
Track inventory and manage purchasing needs for timely procurement.
Maintain inventory control in asset management system.
Coordinate with other personnel on data entry, to include work orders, parts requests, equipment, etc.
Prepare and review documentation covering contract activities, quantity and cost of work, progress, etc.
Check and prepare progress reports and daily and weekly pay documents and submit to appropriate staff.
Ensure contractor meets work zone safety and other safety requirements during maintenance operations.
Monitor contract expenditures against budget allocations.
Estimate quantities and assist in preparing and developing future SAAP and ASD contracts.
Communicate with contractors, public and utility companies.
Respond to inquiries and concerns.
Maintain records of work performed by contractors and produce or provide information for reports.
Record daily activities such as proper charge codes for timesheets, vehicle rentals, materials, and a daily checklist for equipment and work activities.
Conduct hands-on training.