22791 - Contract Monitor Residency

Virginia Department of Transportation•Christiansburg, VA

7d•Onsite

About The Position

This position involves monitoring the work of contractors, inspecting and documenting all phases of their maintenance and construction activities to ensure they conform to contract specifications. The role requires operating equipment and performing heavy manual labor in daily maintenance and emergency operations. The Contract Monitor will provide daily oversight, ensuring contracts are developed and monitored effectively in compliance with VDOT policies, procedures, regulations, and guidelines. Responsibilities include communication with VDOT and external staff, discussing contract questions, resolving conflicts, and responding to citizen concerns. Contract monitoring involves reviewing requirements, interpreting specifications, providing guidance to contractors, and ensuring quality assurance by evaluating work against VDOT standards and specifications. The role also requires reviewing projects for compliance with environmental regulations, addressing contractor performance issues, and assisting supervisors with data compilation and reporting. In emergency operations, the position requires operating various types of equipment and performing heavy manual labor for tasks like snow removal and debris clean-up. The role may also serve as a liaison between VDOT and contractors during emergency operations. Additionally, the position is responsible for promoting and ensuring the upkeep of assigned equipment, restocking supplies, refueling vehicles, performing preventative maintenance, and conducting routine vehicle inspections. Field data collection on structural and equipment assets, data entry into databases, and report generation are also key duties. Project documentation includes compiling diaries and photographs to record contractor work, timeliness, quality, and safety. The role assists in maintaining project files, checking and preparing progress reports, and daily/weekly pay documents. Ensuring contractor compliance with work zone safety and other safety requirements is crucial, as is monitoring contract expenditures against budget allocations and assisting in developing estimates and task orders.

Requirements

Ability to communicate verbally and in writing with internal and external customers.
Ability to interpret and apply related policies, practices and procedures.
Ability to operate CDL equipment in emergency operations.
Ability to read and interpret plans, specifications, technology, procedures and policies.
Ability to work independently, organize records and analyze and compile data into correspondence and reports.
Knowledge of OSHA and Environmental regulations and laws.
Knowledge of VDOT’s Road and Bridge Standards and Specifications, the Virginia Work Area Protection Manual, as well as roadway maintenance and Construction practices and policies.
Knowledge of engineering as it relates to construction and transportation projects.
Skill in making independent decisions on a routine basis.
Skill in providing and promoting good customer service to internal and external customers.
Skill in the operation and maintenance of light, medium, and heavy-duty equipment, as well as hand-held and power tools.
Skill in the use of computers and software applications.
Ability to collect and analyze data and prepare timely and accurate reports.
Ability to communicate effectively with diverse audiences.
Ability to obtain Basic and Intermediate Work Zone Safety, Flagging certification and CPR with AED and Blood Bourne Pathogens (BBP) certification within 12 months of employment.
Ability to obtain CDL and DOT medical card within 11 months of employment and maintain thereafter.
Must comply with DOT and VDOT policies and standards when operating CDL equipment.
Ability to read, analyze and interpret policies, procedures and contracts, road and bridge specifications and standards and associated regulations in highway maintenance.
Knowledge of VDOT’s Road and Bridge Standards and Specifications, roadway maintenance and construction practices and policies, Virginia Work Area Protection Manual, and OSHA and environmental regulations and laws.
Knowledge of inspection procedures and ability to plan, monitor and evaluate contractual personnel activities.
Skill in the use of computers and software programs.
Safety shoes required.

Nice To Haves

A combination of training, experience, or education in Construction or related field desired.
American Concrete Institute (ACI) Concrete Field Level I (CCWA) OR WACEL Concrete I Certification.
Asphalt Field Level I.
CPR with AED, Standard First Aid, and Blood Borne Pathogens (BBP) Combined Course.
DEQ: Responsible Land Disturber (RLD).
Experience in contract development and administration.
Experience in developing contract specifications and engineering estimates.
Experience in highway maintenance and construction.
Flagger.
Intermediate Work Zone Safety certification.
Nuclear Gauge certification.
Possession of valid CDL and DOT medical card.
Soils and Aggregate Compaction.

Responsibilities

Monitor the work of contractors, inspecting and documenting all phases of maintenance and construction activities to ensure conformance with contract and specifications.
Operate equipment and perform heavy manual labor in daily maintenance and emergency operations.
Provide daily oversight to monitor, inspect and document all phases of contractor’s maintenance and construction activities to ensure compliance with specified contract requirements.
Support the development and monitoring of contracts in compliance with VDOT policies, procedures, regulations and guidelines.
Communicate with VDOT support staff and external support staff.
Communicate with Contractors to discuss contract questions, resolve conflicts and review and respond to citizen concerns and complaints regarding contract related issues.
Review requirements and interpret and identify contract specifications.
Provide guidance and direction to contractors.
Provide maintenance contract quality assurance by monitoring and evaluating contract maintenance work and operations to ensure the work meets standards set forth in the contract as well as the VDOT Road and Bridge specifications, standards, plans, environmental, VWAPM, traffic and work zone safety and other VDOT documents.
Review projects to ensure contractors are in compliance with all federal and state environmental regulations and guidelines.
Address and document contractor performance issues.
Assist the supervisor to compile data and reports, and coordinate activities with other team members.
Operate light, medium, and heavy-duty equipment and perform heavy manual labor in emergency operations to include snow and ice removal, storm debris clean-up, accidents, etc.
Serve as liaison between VDOT and contractors in monitoring emergency operations throughout assigned area.
Promote and ensure the upkeep of assigned equipment and tools.
Restock supplies and refuel vehicles.
Perform preventative maintenance of assigned equipment.
Conduct routine inspections of vehicles consistent with established policies and procedures.
Collect on location field data and condition of structural and-or equipment assets.
Enter information to database and generate reports.
Follow all applicable guidelines and policies.
Compile diaries and photographs to document contractors work, adherence to timeliness requirements, quality of work and safety of workers and traveling public.
Assist in maintaining project files.
Check and prepare progress reports and daily and weekly pay documents and submit to appropriate staff.
Ensure contractor meets work zone safety and other safety requirements during maintenance operations.
Monitor contract expenditures against budget allocations.
Develop estimates and assist to create task orders.