Austin Aviation – Contract Management Supervisor II (Asset Management)

City of Austin

7d•$84,670 - $107,500•Onsite

About The Position

Austin Aviation, part of the City of Austin’s Department of Aviation, is hiring a Contract Management Supervisor II for the Asset Management Services Division at Austin-Bergstrom International Airport. The position supervises the Purchasing & Contracting Program and, under minimal direction, manages departmental buying and contracting activities. It develops and monitors operational processes and systems, evaluates process effectiveness, designs contract management strategies, and develops, negotiates, reviews, and administers contracts. The role monitors expenditures and contract performance, ensures compliance with applicable requirements, prepares and reviews management reports, and represents the department to stakeholders. It also supervises staff and manages complex and high-value Aviation procurement projects. The position is 100% on-site, normally Monday through Friday from 8:00 a.m. to 5:00 p.m.; hours may change, and after-hours, weekend, holiday, on-call, callback, and overtime work may be required. Travel to multiple sites is part of regular duties.

Requirements

Bachelor’s degree from an accredited college or university with major coursework in a related field, plus six years of experience managing, reviewing, monitoring, and/or negotiating grants, contracts, or similar documents; two years of that experience must be in a supervisory or managerial capacity.
A master’s degree may substitute for up to two years of required experience.
Knowledge of general business and management processes, contracts and contract terms, cost/benefit analysis, project management, federal, state, and local laws, City practices and procedures, and supervisory and managerial techniques and principles.
Oral and written communication, multitasking and prioritization, computer and related software, data analysis and problem-solving, planning, and organizational skills.
Ability to work independently; interpret and apply detailed and complex information; lead and manage a multidisciplinary workforce; write reports; evaluate contract agreements; provide internal consulting; negotiate; adapt to interruptions and changing priorities; and establish and maintain effective working relationships with City employees and the public.
Ability to read, write, and fluently speak English.
Meet the City of Austin Driver Safety Program standards to drive to multiple locations when necessary; otherwise, arrange transportation to and from those locations.
Complete a required skills assessment.
The top candidate will be subject to a minimum 10-year criminal background check and security threat assessment.

Nice To Haves

Experience developing, establishing, and managing core programs, systems, projects, and activities related to public procurement in a professional governmental or municipal environment.
Experience performing and supervising the development of scopes of work and specifications, issuing solicitations, negotiating contracts, and managing procurement projects of varying complexity, risk, and dollar value.
Experience in contract monitoring, administration, compliance, and coordination in a professional governmental or municipal environment.
Experience supervising the daily operations of professional-level employees.
Experience developing, implementing, and monitoring operational processes, procedures, and related systems supporting departmental buying and contracting activities.
Strong analytical, problem-solving, and organizational skills.
High proficiency, knowledge, and oversight in public procurement.

Responsibilities

Develop, implement, and monitor operational processes, procedures, and related systems supporting departmental buying and contracting activities.
Evaluate business process effectiveness and efficiency and recommend improvements.
Research and design contract management strategies to meet business needs.
Develop and negotiate contracts, including performance measures, terms, conditions, penalties, incentives, and cost savings.
Review, revise, and renegotiate existing and expiring contracts to address performance, cost reductions, consolidation opportunities, and materials management.
Monitor and audit contract expenditures and infrastructure usage activities.
Manage contract implementation, instruct end users, monitor results, and arbitrate disputes.
Review and approve reports on contractor performance, supply chain status, expenditures, and purchase history; oversee management and productivity reports, studies, and analyses.
Ensure contracts comply with their terms and conditions and applicable City of Austin, state, and federal requirements.
Represent the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.
Supervise staff, including selection, training, evaluation, counseling, and recommendations for dismissal.
Supervise Department Purchasing & Contracting Program staff and oversee departmental purchasing and contracting for general services and commodities.
Coordinate with program and department staff to develop and review Aviation contract solicitations.
Work with program staff and department stakeholders to ensure contractual compliance.
Individually manage the development, procurement, and negotiation of complex or high-dollar Aviation procurement projects.
Partner with City corporate purchasing on Aviation contracts and formal solicitations for one-time purchases.
Ensure goods and services are procured, received, and distributed in accordance with prescribed policies, procedures, and guidelines.
Travel to multiple sites as required by regular job duties.