Austin Aviation - Contract Management Specialist III

City of Austin•Austin, TX

9d•$62,890 - $77,980

About The Position

Under limited supervision, the Contract Management Specialist III develops and manages complex contracts and grants, with a focus on airport revenue contracts. The position supports the Commercial Manager by developing revenue solicitations, coordinating contract implementation, monitoring tenant performance, and maintaining business relationships with concessionaires. It ensures contractual obligations are met in accordance with airport policies, administration procedures, and applicable regulations, while identifying risks, resolving issues, and stewarding airport revenue streams. The role prepares and manages bids and contract requirements; maintains contract records and systems; monitors budgets, expenditures, timelines, and contractor performance; and coordinates modifications, renewals, and contract releases. It develops reports on performance, expenditures, compliance, and other indicators; conducts inspections and site visits; provides technical and contractual guidance; and researches and responds to inquiries from City officials, vendors, and other stakeholders. The position may provide leadership, work assignments, evaluation, training, and guidance to others. The position requires travel to multiple sites as part of regular duties. Work hours are generally 8:00 a.m. to 5:00 p.m., Monday through Friday, but may change with departmental needs and may include after-hours, holiday, and weekend work. It is designated as a Critical Employee position; schedules may be modified and employees may be reassigned during extraordinary situations or emergencies.

Requirements

Bachelor’s degree from an accredited college or university with major coursework in a field related to Business Administration or Public Administration, plus four years of experience in a related field.
Experience may substitute for education up to a maximum of four years.
A master’s degree may substitute for up to two years of required experience.
Knowledge of contract law, contracting practices, regulations, policies, and techniques.
Knowledge of contract development, contract language, terms, and conditions.
Knowledge of Federal, State, and Local laws and City practices, policies, and procedures.
Oral and written communication skills.
Ability to handle multiple tasks, prioritize, plan, and organize.
Computer skills, including use of related software applications.
Data analysis and problem-solving skills, including the ability to resolve complex problems.
Ability to evaluate contract agreements and contractor performance, write contract terms and conditions, and enforce contractual obligations.
Ability to lead a work group and work through frequent interruptions and changing priorities.
Ability to establish and maintain effective working relationships with City employees and the public.
Ability to read, write, and fluently speak English.
Ability to travel to multiple sites; a driving record verification will be conducted, and driving is subject to the City’s Driver Safety Standards.
None of the listed licenses or certifications are required.

Nice To Haves

Experience managing competing priorities and deadlines in a commercial airport or property management environment.
Proven problem-solving skills and sound judgment in addressing contract issues and tenant concerns.
Proficiency with contract management systems.
Ability to read, interpret, and apply legal contract language.
Experience drafting and managing solicitations such as RFPs.
Strong analytical skills.
Ability to travel.

Responsibilities

Monitor a portfolio of revenue-generating airport contracts and oversee tenant performance and compliance.
Assist in developing, drafting, advertising, and coordinating revenue solicitations and contract bids.
Gather and coordinate contract requirements, determine appropriate scope, and prepare supplemental terms, conditions, and bid documents.
Maintain contract databases, spreadsheets, and other contract management tools; enter records and generate approval documents.
Establish budgeted bases, monitor expenditures and contract balances and timelines, and address variances.
Coordinate requisitions, evaluate bid files, and prepare award recommendations.
Recommend contract extensions or new bid processes, process contract modifications, and perform contract release activities.
Monitor contractor and subcontractor performance, inspect products and leased spaces, conduct performance evaluations, and resolve contractual issues.
Prepare, analyze, and maintain reports on contract performance, revenue, compliance findings, expenditures, purchase history, supply chain effectiveness, and key performance indicators.
Manage business relationships with tenants and serve as a primary point of contact for contract-related inquiries and concerns.
Document and track contract activities, deliverables, compliance checks, and renewals in the approved system.
Coordinate with internal departments to support contract development, issue resolution, and enforcement actions.
Review materials status, identify supply chain problems, recommend or implement solutions, and coordinate product demonstrations.
Develop and conduct workshops, training, and orientation sessions to provide technical and contractual assistance.
Conduct site visits to explain contract requirements, interview contract workers, obtain payroll records for audits, and inspect products or leased spaces for compliance.
Research purchase history and product information and develop requirements and performance measures for new contracts.
Research and respond to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
May provide leadership, work assignments, evaluation, training, and guidance to others.
Travel to multiple sites as part of regular job duties.