CONTRACT MANAGEMENT SPECIALST

Arizona Department of Administration•Phoenix, AZ

7d•Hybrid

About The Position

The Department of Economic Security (DES) is seeking an experienced and highly motivated individual to join our team as a Contract Management Specialist. This role manages all post-award administration of contracts, grants, and Intergovernmental or Interagency Agreements, while assisting with upfront development activities like scope of work creation, contract execution, and setup. The primary focus is to administer contracts, coordinate closely with division program teams, provide targeted training and technical assistance to contractors, and manage statewide onsite or virtual compliance monitoring. In-state travel is required. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

State procurement code, DES and Division-specific contract policies, RFP/RFGA processes, Uniform/Special Terms and Conditions, and contractor background check and DSA requirements.
Contracting policies and procedures specific to contract administration, Contract Compliance Reviews (CCRs), and sub-recipient risk assessments.
Basic principles of budget coordination and invoice compliance tracking.
Continuous improvement methodologies, Lean principles, or standard work formulation.
Oral and written communication
Prioritizing workload, problem identification and resolution, conflict resolution, and time management.
Establishing, building, and maintaining professional relationships with division program teams, community partners, tribal representatives, and governmental agency staff.
Write clear, concise, and accurate reports and formal correspondence (e.g., Demands for Assurance, Letters of Concern).
Effectively, efficiently, and concurrently manage multiple, varied tasks in a fast-paced, time-sensitive work environment.
Plan, organize, coordinate, and prioritize activities to best meet department needs.
In-state travel /may be required.
Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Bachelor's degree in business or public administration, management, finance or another related field and 1 year of contract management or contract compliance experience which includes preparing professional level documents and analyzing numerical/financial data; OR 3 years of contract management or contract compliance experience which includes preparing professional level documents and analyzing numerical/financial data.

Responsibilities

Collaborate with the DES Office of Procurement and division program teams throughout the contract lifecycle to develop, execute, and coordinate contract/grant documents and DSAs. This includes processing amendments (such as extensions, scope of work revisions, and reimbursement ceiling adjustments) and drafting formal correspondence like Demands for Assurance and Letters of Concern.
Coordinate and conduct statewide on-site and virtual Contract Compliance Reviews (CCRs) to ensure contractor adherence to federal, state, grant, and Department regulations. Aggregate and analyze CCR data to identify compliance trends, report contractual concerns, and deliver targeted contractor training and technical assistance.
Research contract provisions, historical documentation, and compliance requirements to provide accurate interpretations and resolve inquiries from program teams and contractors.
Track and maintain all fully executed agreements—including required contractor background checks, annual risk assessments, and insurance within the appropriate files and visual management tools.
Partner with program and fiscal staff to manage contractor non-compliance by tracking Corrective Improvement Plans (CIPs) and coordinating direct resolutions. This includes ensuring timely CIP responses from contractors, verifying full issue resolution, and completing annual contractor risk assessments that incorporate these historical CIP outcomes.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities