Contract Management Specialist (Buyer) - Schenectady, NY

Bechtel Plant Machinery • Schenectady, NY

1d • Onsite

About The Position

As a Contract Management Specialist at BPMI, you will be responsible for performing routine business functions to support company operations in areas including, but not limited to supporting the negotiation, drafting, and management of contracts. In this position you will work closely with stakeholders to ensure that contracts are in compliance with company policies and applicable laws. Additionally, you may conduct contract administration tasks such as maintain contract databases, and track contract milestones and deliverables. You may support contract performance monitoring and reporting, as well as provide guidance and support to internal stakeholders on contract-related matters. The Contract Management Specialist plays a crucial role in facilitating effective contract management and ensuring the organization's contractual obligations are met. Strong attention to detail, questions attitude, ability to manage multiple competing priorities, completing work efforts in accordance with established schedules and teaming effectively with peers and management are essential for success in this role.

Requirements

• Bachelor’s degree in Business Management/Administration or equivalent education from an accredited college or university.
• Requires a security clearance; however, all qualified candidates will be considered regardless of their current clearance status.
• The ability to obtain and maintain a Department of Energy security clearance is required.
• U.S. citizenship is a requirement for security clearance applicants.

Nice To Haves

• Minimum GPA of 3.0 is preferred for recent college graduates.
• Knowledge of Microsoft Office Suites, Outlook and other applications.
• Strong verbal and written communication skills.
• Self-motivated with critical attention to detail, deadlines, and reporting.
• Ability to develop and maintain collaborative relationships, both internally and externally.

Responsibilities

• With assistance, compile input and analyses for budgets, Prime Contract proposals, and post award financial assessments.
• With assistance, develop price, cost, small value, or hybrid estimates to support budgetary forecasts and/or acquisitions, in accordance with estimating requirements.
• With assistance, develop acquisition strategy, including risk assessment, and submit for Government approval, as required.
• Prepare and issue request for proposal (RFP) for Government-approved sole source and/or competitive solicitations, perform proposal openings, and conduct detailed analysis of supplier proposals.
• Resolve all technical and administrative exceptions/clarifications (as needed) and obtain written agreement from supplier(s).
• Submit request for field pricing assistance (as needed).
• Prepare for and conduct purchase order discussions/negotiations.
• Write a formal recommendation to document that the procurement action will be awarded at a fair and reasonable price, with contract delivery dates that will meet Program needs from a supplier who is technically capable to provide a quality product in accordance with all contractual requirements; may be submitted for Government-approval, if required.
• Participate in post-placement contract administration, including but not limited to the following: continuous communication with supplier, negotiating and placing purchase order amendments, proactively following contract line items and special contract clauses, processing supplier shipping documents and invoices, preparing reports as needed to support requirements and/or stakeholder requests, and processing purchase order close-out documentation in a timely manner.
• Develop relationships with supplier counterparts and maintain open communication with the supplier lead contract professional.
• Input and reconcile data and/or information across various data systems, when applicable, including but not limited to budgeting, procurement scheduling, estimating, and logistics systems.
• Coordinate with engineering counterparts, management, and operations departments, including supplier security, fleet support and logistics, quality, and finance, to effectively, efficiently, and productively execute contract requirements.

Benefits

• Competitive and attractive pay and benefits with a stable organization.
• Opportunities to participate in BPMI sponsored committees and clubs, each with their own mission and purpose.
• Career advancement and professional development programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level