Contract Labour Relations Assistant

Ontario Nurses' Association•Dundas, MN

13h•Onsite

About The Position

The Ontario Nurses’ Association (ONA) is seeking to hire a Contract Labour Relations Assistant for Region 4 in their Dundas office. This posting is for an existing vacancy. The successful candidate will provide administrative support by handling various administrative tasks, document database management, transcribe amendments to contracts to support Labour Relations Officers in the field, and general office coordination. The ideal candidate will demonstrate expertise, judgment, and independence to provide advanced-level administrative coordination and support across their team with a professional and service-focused approach. With high attention to detail and exemplary initiative, they will be accountable for providing support to members and staff, and in collaboration with Labour Relations Officers, in a manner consistent with ONA's member values.

Requirements

Post-secondary certificate and/or diploma in Business Administration, Legal Administration, Administrative Services or a related field.
Three (3) to five (5) years of relevant experience as a legal secretary and/or office administration in labour relations and/or employment law.
Records management experience.
Advanced knowledge of Microsoft Office (including Word, Excel, Adobe and PowerPoint); and demonstrated experience in database management.
The ability to prioritize and manage multiple deadlines in a fast-paced environment in accordance with instructions; High level of accuracy and strong attention to detail.
The ability to work professionally with people from various levels of the organization; Impeccable interpersonal, presentation, written and verbal communication skills.
Adaptable and flexible individual who can work effectively as part of a team.
Must be able to travel.
Possess a valid driver’s license.
Have access to an automobile for business use.

Nice To Haves

Union experience would be an asset.
Certificate, courses and/or experience in project management/coordination is an asset.

Responsibilities

Make observable contributions to the success of other team members and the overall performance of the team.
Records management (electronic and hard copy); identify priorities within the tracking system.
Transcribe documents including letters, memos, and correspondence or copy-typing handwritten notes.
Draft and prepare correspondence.
Photocopy and scan documents and correspondence.
Convert documents from various versions to Word, and/or onto templates provided.
Produce and proofread materials/documents for Labour Relations Officers.
Help prepare, compile, serve and file various applications and responses for proceedings before various Ministry departments.
Maintain information specific to grievances tracking.
Distribute new and amended collective agreements.
Calendar management including booking meetings, coordinating appointments and scheduling calls; at times process incoming/outgoing mail and couriers ensuring the most efficient method is used for distribution.
Receive inquiries by telephone and in person and direct callers to the appropriate team member.
Coordinate and maintain ongoing organizational projects as assigned.