Contract/Grant Specialist

Department of Education•Augusta, ME

12h•Remote

About The Position

This is professional services work primarily responsible for IDEA (Individuals with Disabilities Education Act) grant fiscal reporting and internal controls for the federal formula IDEA grant- School age and Part B. This position will work under the supervision of the Public Service Coordinator I - Services Finance and Data Coordinator to monitor, review, and assist with procedures and activities associated with the ongoing management of IDEA fiscal funding regulations, compliance and reporting requirements.

Requirements

Demonstrate competence in contract or grant administration.
Ability to analyze and interpret laws, rules, and regulations.
Ability to identify and effectively deploy resources to support program efforts.
Ability to use digital communications (i.e., Internet, Web) including electronic grant management and e-mail systems, both laptop and desktop computer systems, word processing and data analysis software.
Ability to apply and facilitate group dynamics and exemplary interpersonal skills.
Ability to establish and maintain effective collaborative working relationships.
Ability to communicate effectively orally and in writing.

Nice To Haves

Successful experience in program, grant, fiscal, and data management
Working knowledge of federal grant fiscal/accounting management software applications.

Responsibilities

Assists with the processing and management of digital grant applications, financial reports and fund reimbursement requests in order to ensure grant compliance, completeness, and accuracy.
Assists in the management of IDEA grant financial statuses and funds reimbursement processes of Maine school administrative units (SAUs) in Maine DOE’s digital grant management system to identify trends and issues impacting the fiscal aspects of IDEA funds.
Identifies financial data and reporting time frames to agency managers for decision-making purposes and develops financial management information reports to keep managers updated on financial status of IDEA grant funds.
Participates in the fiscal review and management of annual SAU IDEA grant award applications and end of year reporting for IDEA funds.
Assists with annual IDEA grant fiscal monitoring and risk assessment processes and activities.
Works collaboratively with the Special Services Division Director, Finance and Data Coordinator, other Finance and Data team members and Maine DOE Finance and Data division team members to achieve IDEA program goals, fiscal monitoring and compliance.

Benefits

13 paid holidays
12 days of sick leave
3+ weeks of vacation leave annually
Health Insurance Coverage (State pays 85%-100% of employee-only premiums)
Health Insurance Premium Credit (decreases employee-only premiums by 5%)
Dental Insurance (State pays 100% of employee-only dental premiums)
Retirement Plan (State contributes 14.11% of pay to MainePERS)
Gym Membership Reimbursement (up to $40 per month)
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness eligibility
Living Resources Program (employee assistance program)
Parental leave (42 consecutive calendar days of fully paid leave for welcoming a child)
Voluntary Deferred Compensation (MaineSaves 457(b) account)