Contract/Grant Specialist

State of Maine•Augusta, ME

17h•Hybrid

About The Position

This is professional services work primarily responsible for IDEA (Individuals with Disabilities Education Act) grant fiscal reporting and internal controls for the federal formula IDEA grant- School age and Part B. This position will work under the supervision of the Public Service Coordinator I - Services Finance and Data Coordinator to monitor, review, and assist with procedures and activities associated with the ongoing management of IDEA fiscal funding regulations, compliance and reporting requirements.

Requirements

Knowledge of generally accepted grant accounting practices and fiscal management.
Knowledge of state and local education agencies and their compliance with federal formula grant requirements.
Knowledge of current digital grant management systems analysis, processes, and software.
Knowledge of information/data management systems.
Ability to analyze and interpret laws, rules, and regulations.
Ability to identify and effectively deploy resources to support program efforts.
Ability to use digital communications (i.e., Internet, Web) including electronic grant management and e-mail systems, both laptop and desktop computer systems, word processing and data analysis software.
Ability to apply and facilitate group dynamics and exemplary interpersonal skills.
Ability to establish and maintain effective collaborative working relationships.
Ability to communicate effectively orally and in writing.
Education, training, and/or experience demonstrating competence in contract or grant administration.

Nice To Haves

Successful experience in program, grant, fiscal, and data management
A working knowledge of federal grant fiscal/accounting management software applications

Responsibilities

Assists with the processing and management of digital grant applications, financial reports and fund reimbursement requests in order to ensure grant compliance, completeness, and accuracy.
Assists in the management of IDEA grant financial statuses and funds reimbursement processes of Maine school administrative units (SAUs) in Maine DOE’s digital grant management system to identify trends and issues impacting the fiscal aspects of IDEA funds.
Identifies financial data and reporting time frames to agency managers for decision-making purposes and develops financial management information reports to keep managers updated on financial status of IDEA grant funds.
Participates in the fiscal review and management of annual SAU IDEA grant award applications and end of year reporting for IDEA funds.
Assists with annual IDEA grant fiscal monitoring and risk assessment processes and activities.
Works collaboratively with the Special Services Division Director, Finance and Data Coordinator, other Finance and Data team members and Maine DOE Finance and Data division team members to achieve IDEA program goals, fiscal monitoring and compliance.

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.