Contract Entry Specialist

Best Choice Roofing • Goodlettsville, TN

7d

About The Position

Best Choice Roofing is seeking a Contract Entry Specialist to accurately enter and maintain job contract information, support invoicing and commission verification, and assist with creating and managing material and roofer work orders. The role helps ensure contract and financial data is accurate, organized, confidential, and processed efficiently across CRM and accounting systems. The specialist works with internal departments and field locations to resolve discrepancies and support timely processing.

Requirements

• Previous experience in data entry, contract processing, accounting support, or a related administrative role is preferred.
• Proficiency in Google Workspace, QuickBooks, and computerized business systems.
• Strong written and verbal communication, problem-solving, and basic math skills.
• Ability to prioritize tasks, meet deadlines, and work independently and collaboratively.
• Ability to read and interpret insurance scopes; training may be provided.
• Ability to work at a computer and use a telephone for extended periods.
• Ability to maintain confidentiality and handle sensitive information professionally.
• High school diploma or equivalent required.

Nice To Haves

• ServiceTitan experience.
• Roofing or construction industry experience.

Responsibilities

• Receive job contracts from field locations and accurately enter contract information into CRM and accounting systems.
• Review contracts and supporting documentation for completeness, accuracy, and compliance with company requirements.
• Verify Sales Representative commissions by comparing commission records against source documents.
• Enter data related to contract files, purchase orders, account credits, and other financial or operational records.
• Create, update, and modify material and roofer work orders in the CRM system, including adding additional requests as needed.
• Assist with collecting, organizing, and analyzing data and reports as assigned.
• Maintain accurate, organized, and up-to-date records across applicable systems.
• Protect the confidentiality and security of company, customer, and financial information.
• Collaborate with internal departments and field locations to resolve discrepancies and ensure timely processing of contracts and work orders.
• Perform other administrative and operational duties as assigned.

Benefits

• Competitive hourly pay.
• Career growth opportunities, with over 90% of leadership roles filled with internal talent.
• Flexible schedule and a supportive team environment.
• Access to medical, life, dental, and vision insurance coverage.
• 401k for retirement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED