Contract Coordinator II # 26-23767

US Tech Solutions•North Chicago, IL

About The Position

This position is responsible for contract creation, negotiation, and implementation to support client initiatives to deliver consulting and/or promotional speaker services to meet critical business needs and customer expectations. This position works closely with external consultants, speakers, institutions and internally with business stakeholders, Legal, OEC, among other groups. This position is responsible for creating and maintaining necessary contracting documentation according to departmental and company policies and procedures.

Requirements

3-5 years of experience processing high volumes of contracts and managing complex contract portfolios while balancing competing priorities and deadlines, with a demonstrated commitment to delivering exceptional customer service in a highly regulated industry.
Must possess the appropriate level of skills necessary to effectively interface with all levels of employees, functions, and external HCPs, non-HCPs, influencers, and patients.
Demonstrates ability to independently review and process standard contractual documentation, and seeks guidance for complex agreement types as necessary
Experiences to include Negotiation, legal operations, Project Management, Contracting Experience and partnering with Legal, Compliance, Procurement, Finance, Marketing, and other cross-functional business teams.
Demonstrates good systems and business process aptitudes.
Strong communication, presentation, and interpersonal skills and the desire to provide a high level of customer service
Computer applications (Proficiency with Microsoft Word, Excel, Outlook, Teams, SmartSheet, Adobe Sign, and Adobe Acrobat, contract lifecycle management (CLM) systems).

Nice To Haves

Experience and past roles would trump education requirements.

Responsibilities

Responsible for compliance with applicable client policies and procedures.
Demonstrates knowledge of external guidelines (e.g., FDA, PhRMA) to ensure compliance.
Responsible for negotiating and contracting for consulting and/or promotional speaking services in a timely manner.
Identify, develop, and implement improved and standardized contracting practices to ensure the most efficient processes for the business.
Educate key stakeholders on the same.
Seek innovative solutions for the consulting and/or speaker process, develop action plans and participate in cross-functional teams.
Requires broad range understanding of academic and industry experiences as they relate to consultant and speaker contracting
Develop standard guidelines and updates associated with the consulting and/or speaker contracting process.
In-depth knowledge of all compliance requirements and the implications of compliance incidents.
Act as an interface for assigned therapeutic area globally.
Provide support to ensure continuous improvement in consultant interface to ensure the best experience possible for our key opinion leaders and patients.
Seek, develop, and establish business relationships with multiple groups across the organization including all areas of Legal, Commercial operations, medical affairs, R&D.
Meet regularly with Stakeholders and support functions to ensure customer satisfaction and continuous improvement
Seek, develop, and maintain business relationships with areas across the organization.
Expert in the use of procurement tools including but not limited to; SAP, consulting and/or speaker program contracting systems, contract management.
Proactive management of contracts, business stakeholders and consultants including, anticipation, resolution, and communication.
Effectively develops and negotiates agreements with key opinion leaders, patients, and advocacy executives.
Develops and maintains necessary files and records to maximize performance and ability to multi-task in a fast-paced environment without supervision.
Understand and apply cultural awareness with US and OUS business entities.