Contract Specialist II

Prairie View A&M University•Prairie View, TX

6d•Onsite

About The Position

The Contract Specialist II, under supervision, performs required reviews on University contracts, and coordinates with the Procurement Office to ensure timely execution. This role also processes departmental purchase requisitions as assigned and performs daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS, and State guidelines. The position may coordinate review by the Office of General Counsel (OGC) if required, and follows contracts from origination to full execution, including purchasing if required. Additionally, the Contract Specialist II coordinates with department contract administrators to ensure effective contract monitoring and close-out as assigned, communicates with department personnel and vendors to address and resolve procurement and contract-related matters, and prepares bid/proposal documents. This role facilitates the selection process, issues purchase orders, and manages all aspects of the RFP processes, including pre-meetings, preparing, evaluating, analyzing, modifying, negotiating, and consummating contracts. The specialist maintains the contract database system for use in status monitoring of completed documents and reports, uploads and maintains completed contract files within the monitoring system, and performs document retention tasks. The role also serves as a liaison with university departments related to Office of University Compliance operations and selected external and internal audit activities. Performs other duties as assigned.

Requirements

Bachelor's degree in applicable field or equivalent combination of education and experience.
Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems.
Knowledge of OMB Circulars and state/federal contract and grant regulations.
Knowledge of word processing and spreadsheet applications.
Must possess technical writing and editing skills which include contractual language and procedures.
Ability to multitask and work cooperatively with others.
Effective written and oral communication skills.

Nice To Haves

Five years of related experience in compliance programs and/or activities.
Contracts and or Procurement Certification.

Responsibilities

Perform required reviews on University contracts, coordinate with Procurement Office and ensure timely execution.
Process departmental purchase requisitions, as assigned.
Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS, and State guidelines.
Coordinate review by Office of General Counsel (OGC) if required.
Follow contract from origination to full execution, including purchasing if required.
Coordinate with department contract administrators to ensure effective contract monitoring and close-out as assigned.
Communicate with department personnel, vendors to address and resolve procurement and contract related matters.
Prepare bid/proposal documents; facilitate selection process, issue purchase orders, manage all aspects of the RFP processes to include pre-meetings, preparing, evaluating, analyzing, modifying, negotiating, and consummating contract.
Maintain contract database system for use in status monitoring of completed documents, reports, etc.
Upload and maintain completed contract files within the monitoring system and perform document retention tasks.
Serves in a liaison role with university departments related to Office of University Compliance operations and selected external and internal audit activities.
Performs other duties as assigned.