Contract Specialist II

Texas A&M University System•Prairie View, TX

8d•Onsite

About The Position

The Contract Specialist II, under supervision, performs required reviews on University contracts, coordinates with the Procurement Office to ensure timely execution. Processes departmental purchase requisitions, as assigned. Performs daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS and State guidelines. This role also involves coordinating reviews by the Office of General Counsel (OGC) if required, following contracts from origination to full execution, including purchasing if required, and coordinating with department contract administrators to ensure effective contract monitoring and close-out as assigned. The specialist will communicate with department personnel and vendors to address and resolve procurement and contract-related matters. Additionally, the role includes preparing bid/proposal documents, facilitating the selection process, issuing purchase orders, and managing all aspects of the RFP processes. A key responsibility is maintaining the contract database system for status monitoring and reporting, and uploading/maintaining completed contract files. The position also serves as a liaison with university departments related to Office of University Compliance operations and selected external and internal audit activities. Performs other duties as assigned.

Requirements

Bachelor's degree in applicable field or equivalent combination of education and experience.
Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems.
Knowledge of OMB Circulars and state/federal contract and grant regulations.
Knowledge of word processing and spreadsheet applications.
Must possess technical writing and editing skills which include contractual language and procedures.
Ability to multitask and work cooperatively with others.
Effective written and oral communication skills.

Nice To Haves

Five years of related experience in compliance programs and/or activities.
Contracts and or Procurement Certification.

Responsibilities

Perform required reviews on University contracts, coordinate with Procurement Office and ensure timely execution.
Process departmental purchase requisitions, as assigned.
Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS, and State guidelines.
Coordinate review by Office of General Counsel (OGC) if required.
Follow contract from origination to full execution, including purchasing if required.
Coordinate with department contract administrators to ensure effective contract monitoring and close-out as assigned.
Communicate with department personnel, vendors to address and resolve procurement and contract related matters.
Prepare bid/proposal documents; facilitate selection process, issue purchase orders, manage all aspects of the RFP processes to include pre-meetings, preparing, evaluating, analyzing, modifying, negotiating, and consummating contract.
Maintain contract database system for use in status monitoring of completed documents, reports, etc.
Upload and maintain completed contract files within the monitoring system and perform document retention tasks.
Serves in a liaison role with university departments related to Office of University Compliance operations and selected external and internal audit activities.
Performs other duties as assigned.