Contract Coordinator I - Information Technology
About The Position
The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Contract Coordinator I. This individual will assist in supporting the purchasing and administrative team. Will research, plan, develop, and monitor special projects. Will plan, organize, schedule, and conduct various meetings. This role requires close collaboration with other project teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County government. This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.
Requirements
- Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts.
- Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
- The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
- Pre-employment background checks.
- Post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
Nice To Haves
- Experience providing professional administrative services.
- Experience working with information of a confidential nature and understanding of privacy/confidential laws and regulations.
- Experience with Workday and Maximo.
- Experience providing customer service.
- Minimum three (3) years experience with Microsoft Suite (Word, Excel, Outlook, etc.).
Responsibilities
- Assists in the procurement process for public service contracts, including drafting requests for proposals (RFPs), evaluating bids, and recommending contract awards
- Coordinates contract negotiations between the organization and vendors, ensuring terms and conditions align with program objectives and regulatory requirements
- Monitors contract performance and compliance with contractual obligations, timelines, and deliverables
- Maintains accurate and up-to-date records of contract documents, amendments, and correspondence
- Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation
- Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies
- Prepares reports and presentations summarizing contract status, performance metrics, and outcomes for management review
- Supports the development and implementation of contract management policies, procedures, and best practices
- Provides guidance and assistance to program staff on contract-related matters, ensuring adherence to procurement policies and regulatory requirements
- Collaborates with finance and accounting departments to ensure accurate invoicing, payment processing, and budget reconciliation for contracted services
Benefits
- Health insurance
- Dental insurance
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
