Contract Conformance Specialist

IntelliPro Group Inc.•Middletown, PA

52d•$40 - $45•Hybrid

About The Position

The Contract Conformance Specialist IV will ensure compliance with the Project Execution contracting strategy. This role involves facilitating the preparation of contract exhibits, assisting in writing technical contract language, and supporting project management in contractor contract negotiations. The specialist will also coordinate project team communication plans, provide training on contract conformance, and review contractor-submitted documents for compliance. Key responsibilities include managing the change order process, preparing and distributing meeting notes for contract-related meetings, and establishing and implementing project contract document control and retention systems.

Requirements

Bachelor degree in an engineering, construction, legal, technical or business discipline with a minimum of 4 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 7-10 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.
Specific knowledge and experience in contracting process and issues related to energy industry construction projects.
Fundamental understanding of intent, context, purpose and utilization of all documents typically included in or required by a contract.
Demonstrated ability to communicate in a clear, concise, and organized manner.
Demonstrated excellent human relations and listening skills to deal effectively with all levels of employees and management.
Ability to develop collaborative working relationships with other departments to achieve goals.
Familiarity with best management practices for contracting.
Ability to support the negotiation of complex contracting issues.
Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
Ability to communicate and interact effectively in a team environment.
Excellent organizational and technical writing skills.
Ability to effectively prioritize work in a timely manner.
Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.
Demonstrated proficiency working with office computer applications such as Microsoft Office.

Responsibilities

Demonstrate understanding of and compliance with Project Execution contracting strategy.
Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.
Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project.
Support project management in contractor contract negotiations during the contract bidding and formation phases.
Coordinate project team in its development of a project specific communication plan.
Participate and assist with training regarding contract conformance to team and third-party personnel.
Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
Maintain contractor correspondence and documentation logs.
Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing change orders for approval.
Prepare meeting agenda and take & distribute meeting notes for, all contract-related meetings between company and contractor.
Establish and implement project contract document control and retention system in compliance with company procedures.