Contract Billing Lead

Fabco•Houston, TX

1d•Onsite

About The Position

The Contract/Billing Lead provides senior-level contract administration and billing support while coordinating the day-to-day workload of the Contract Management team. This position distributes project work based on capacity, complexity, and deadlines; reviews complex billing and contract matters; supports resolution of escalated issues; and serves as a primary resource for Project Management, Accounting, Division leadership, and customers. The Lead provides technical guidance, training, mentoring, and onboarding support to Billing Specialists while maintaining responsibility for assigned project work.

Requirements

High school diploma or equivalent required.
Five or more years of progressively responsible experience in contract administration, project billing, construction accounting, or a related field preferred.
Experience with construction contracts, progress billing, pay applications, change orders, and project closeout strongly preferred.
Previous experience providing work direction, training, or technical guidance to other employees preferred.
An equivalent combination of education and relevant experience may be considered.
Strong working knowledge of contract administration, project billing, pay applications, change orders, and supporting documentation.
Ability to interpret contract and billing requirements and identify discrepancies, risks, or documentation deficiencies.
Strong analytical and problem-solving skills with the ability to research and resolve complex billing and contract issues.
Ability to coordinate competing priorities, distribute work effectively, and maintain visibility into multiple projects and deadlines.
Ability to train, mentor, and provide effective technical guidance to team members.
Strong written and verbal communication skills with the ability to work effectively with Project Management, Accounting, Division leadership, customers, and other stakeholders.
Proficiency with Microsoft Office applications and the ability to effectively use and learn company business systems.
Ability to exercise sound judgment and maintain confidentiality when handling sensitive business, contract, and financial information.

Nice To Haves

Associate or bachelor’s degree in Business Administration, Accounting, Construction Management, or a related field preferred.

Responsibilities

Reviews incoming projects and coordinates and distributes contract and billing assignments based on workload, project complexity, deadlines, and team capacity.
Provides senior-level oversight and support for complex project billing, pay applications, contract requirements, change orders, claims, and contract revisions.
Performs quality-control reviews and audits of project billing and supporting documentation for accuracy, completeness, contractual compliance, and consistency with project activity, and provides corrective guidance as needed.
Researches and resolves escalated or complex billing discrepancies, contract issues, customer disputes, and other project administration matters; provides direction to Billing Specialists on resolution and escalates significant risks or unresolved matters to the Contract Management Supervisor.
Serves as a primary Contract Management resource for Project Management, Accounting, Division leadership, and customer representatives.
Provides technical guidance, training, mentoring, and onboarding support to Billing Specialists and promotes consistent contract administration and billing practices across the team.
Monitors team workflow, project status, billing schedules, deadlines, and outstanding documentation; identifies potential billing or contract issues and escalates significant risks or concerns to the Contract Management Supervisor as appropriate.
Identifies opportunities to improve billing and contract administration procedures, documentation, workflow, and consistency, and recommends process improvements to the Contract Management Supervisor.
Performs senior-level contract administration and billing responsibilities for assigned projects and supports project closeout, audits, and departmental initiatives as needed.
Other related duties as assigned