Contract and Procurement Technician (Executive I)

State of Illinois•Springfield, IL

6d•$6,135 - $8,790•Hybrid

About The Position

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence, dignity, and quality of life. Join a collaborative team where you’ll play an important role in supporting the agency’s contracting, granting, and procurement efforts. In this position, you’ll work closely with management and program staff to move key initiatives forward by evaluating AWAQ applications, reviewing grant proposals, monitoring provider registrations in GATA, and assisting with BidBuy tasks under the guidance of the Agency Procurement Officer. You’ll also create clear and professional correspondence for providers and applicants while helping to implement policies for fee‑for‑service and other grant programs. This role is ideal for someone who enjoys meaningful, detail‑oriented work and contributing to smooth, impactful program operations, with additional opportunities that support your core responsibilities.

Requirements

Requires knowledge, skill, and mental development equivalent to the completion of four years of college, preferably with course work in business or public administration.
Requires one year of responsible administrative experience in a public or business organization, or the completion of an agency approved professional management training program.
Requires ability to pass a criminal background check.

Nice To Haves

Prefers two years of experience demonstrating extensive knowledge of the Grant Accountability and Transparency Act (GATA).
Prefers two years of experience demonstrating working knowledge of the principles of governmental procurement.
Prefers two years of experience demonstrating extensive knowledge of grant agreement development work.
Prefers two years of experience demonstrating the ability to develop and maintain cooperative working relationships.

Responsibilities

Confers with management and other department staff to facilitate contracting, granting, and procurement processes with key program areas.
Evaluates All Willing and Qualified (AWAQ) applications for prospective Service Providers and grant applications/proposals.
Reviews statuses of entities registering in GATA. Performs work in the BidBuy system as directed by the Agency Procurement Officer.
Develops and prepares correspondence with providers, grantees and applicants if required by the application and/or the grant agreement/award processes. Implements policy related to administrative contracting and procurement processes for the Departments fee for service programs and other assigned grant programs.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
Competitive Group Insurance benefits including health, life, dental, and vision plans
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Option pre-tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
10-25 days of paid vacation time annually (10 days for first year of state employment)
12 paid sick days annually which carryover year to year
3 paid personal business days per calendar year (pro-rated dependent on start date)
13-14 paid holidays per year
12 weeks of paid parental leave
Employee Assistance Program and/or mental health resources