Contract and Finance Manager

Community Partnership for Children•Daytona Beach, FL

1d•Onsite

About The Position

Supervises the CPC Contract Department to ensure monitoring of contracts of providers and quality of services rendered. Develops and monitors contracts as needed by CPC. Supervises the Accounting Department staff to ensure verification of financial data for use in maintaining accounting and fiscal reporting.

Requirements

Minimum of 5 years contract management experience in health, social, economic or rehabilitative programs.
Minimum of 5 years of supervisory experience in health, social, economic or rehabilitative programs.
Experience working with the Department of Children and Families or other state agency with government funding, invoicing, coding, and budgeting.
Knowledge of methods of compiling, organizing and analyzing data.
Ability to establish and maintain effective working relationships with others, including members of outside agencies.
Must have comprehensive knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software, including all MS Office Suite applications: Word, Excel, PowerPoint and Office.
Possess a current Background Clearance Screening Letter as required by DCF.
If local travel is required, a Valid Florida driver’s license and documentation of current automobile insurance is required.
If local travel is required, a Valid Florida driver’s license and documentation of current automobile insurance, with $100,000/$300,000/$100,000, is required.

Nice To Haves

Experience with MIP accounting software preferred.
State contract management certification preferred.

Responsibilities

Oversee the daily operations of the CPC Contract Management Department and provides leadership for daily contract management and monitoring operations.
Oversee the daily operations of the CPC Accounting Services staff and provide leadership for daily accounting operations.
Monitor subcontracted agencies for compliance with policies, F.A.C. status, pending issues and provides written results.
Ensure that technical assistance and training is provided and track corrective action plans of providers as required.
Develop monitoring schedule and work closely with providers to ensure compliance with contract management issues.
Attend and participate in training, local district and statewide meetings, conferences, etc. as required.
Analyze data to measure the effectiveness of subcontracted programs and to identify the resources or adjustments needed to meet forecasts for needed programming on a long and short-term basis.
Participate in the quality improvement process.
Oversee the review and validate IV-E budget templates for contracted services in accordance with Uniform Grant Guidance 2 CFR part 200.
Maintain and manage CPC’s operational Memorandums of Agreement, Memorandums of Understanding, Working Agreements and Consultant Agreements.
Develop methods for monitoring and evaluating quality of service and compliance with rules, policies, and statutes.
Develop and implement program monitoring plans; develop and implement various program monitoring plans; develop and implement various program monitoring methodologies and techniques; and/or design, implement and monitor program corrective action plans.
Review and approve coding of standard, non-standard, and recurring invoices and deposits.
Monitor payroll entries to include mapping of company payroll general ledger interface.
Reconcile GL accounts and submit proposed adjusting entries to the Chief of Business Operations and Finance for approval.
Prepare monthly SACWIS OCA reconciliation for approval by the Chief of Business Operations and Business Finance.
In coordination with the Chief of Business Operations and Finance, ensure agency operations are in accordance with established financial policies and standard operating procedures to remain compliant with Uniform Grant Guidance 2 CFR Part 200, including specific requirements associated with the array of funding streams that encompass the Agency’s funding mix.
Maintain internal control procedures to ensure compliance with sound accounting practices and DCF regulations.
Participate in quality improvement process as required.
Regularly review and test financial records for irregularities, conduct due diligence assessments as needed under the guidance of the Chief of Business Operations and Finance.
Coordinate and participate in all fiscal monitoring/audits performed by DCF and contracted audit firms. Serve as primary point of contact for financial auditors.
Assist with preparation and updates to the Cost Allocation Plan.