Contract and Closings Administrator - Dallas Metro Area

Qualico Developments US Inc • McKinney, TX

1d • Hybrid

About The Position

The Contract and Closings Administrator contributes to the success of the business unit by working closely with New Home Sales Representatives, mortgage lenders and title companies. The Contract and Closings Administrator ensures smooth flow of documentation and communications throughout the homebuilding and home buying process.

Requirements

• High School Diploma or equivalent.
• Minimum 2 years of administrative and/or sales related experience.
• Proficient in all areas of Microsoft Office Programs (Outlook, Word, Excel, PowerPoint), sales and ERP system (NewStar/Sales Xpress).
• Valid driver's license and access to a reliable vehicle.
• Satisfactory verification of criminal record check.

Nice To Haves

• Degree or Diploma in Business administration is preferred.
• Previous experience in the new home build industry is preferred.

Responsibilities

• Prepare, maintain and distribute closing packets to title companies.
• Oversee the day-to-day review and approval of contracts, selections, and change orders, including management sign-off in system.
• Generate margins for new contracts, update division reports, review contracts and proof of loan or funds.
• Create documents, manage and update close dates, pricing and lot premiums in ERP and sales system.
• Maintain and distribute reports, projections, closing calendar and other related documents.
• Analyze contract, selections and closing document information to verify accuracy.
• Coordinate with various internal departments and external partners to ensure accuracy of information and timely communication.
• Collaborate with sales and construction teams to confirm accuracy, completeness and timeliness of documents throughout the project.
• Train New Home Sales Representatives on various sales system processes, requirements and document management aspects.
• Develop and provide guidance to staff while promoting a collaborative environment.
• Provide support for other projects or duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees