Sales and Closings Coordinator - Dallas Metro Area

Qualico Developments US Inc•McKinney, TX

About The Position

The Contracts & Closing Administrator contributes to the success of the business unit by working closely with New Home Sales Representatives, mortgage lenders and title companies. The Contracts & Closing Administrator ensures smooth flow of documentation and communications throughout the homebuilding and home buying process.

Requirements

Degree/Diploma in Marketing, Communications, Graphic Design or equivalent experience.
Minimum 2 years of experience in a marketing role.
Understanding of current graphic design, websites, social media platforms, and inbound marketing trends.
Valid driver’s license and access to reliable vehicle.
Portfolio showcasing your work.
Satisfactory verification of criminal record check.
Proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint), CRM (HubSpot), Adobe Creative Cloud (Illustrator, InDesign, Photoshop), and Social Media channels (Facebook, Instagram, and more).

Nice To Haves

Knowledge with all areas of marketing and office administration, preferably within the Construction and Homebuilding industry.
Willingness to travel around the Austin metro to various communities

Responsibilities

Prepare, maintain and distribute closing packets to title companies.
Oversee the day-to-day review and approval of contracts, selections, and change orders, including management sign-off in system.
Generate margins for new contracts, update division reports, review contracts and proof of loan or funds.
Create documents, manage and update close dates, pricing and lot premiums in ERP and sales system.
Maintain and distribute reports, projections, closing calendar and other related documents.
Analyze contract, selections and closing document information to verify accuracy
Coordinate with various internal departments and external partners to ensure accuracy of information and timely communication.
Collaborate with sales and construction teams to confirm accuracy, completeness and timeliness of documents throughout the project
Train New Home Sales Representatives on various sales system processes, requirements and document management aspects.
Develop and provide guidance to staff while promoting a collaborative environment.
Provide support for other projects or duties as assigned.