CONTRACT ANALYST I - 55000609

State of Florida•Fort Lauderdale, FL

6d•$44,405 - $57,466•Onsite

About The Position

This position will be responsible for the review and input of Task Work Orders into the Consultant Invoice Transmittal system. It will also do the planning, organizing and facilitation of Consultant Marketing Presentation. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Three years of business experience.
Post-secondary education can substitute for the required years of experience on a year-for-year basis.
Certification as a Florida Certified Contract Manager (FCCM) can substitute for 2 years of experience.
Knowledge of word processing, spreadsheet, internet, database and personal computer applications.
Knowledge of website publishing.
Skilled in planning, organizing, and coordinating activities and assignments.
Ability to understand and determine appropriate methods of compensation for professional services contracts.
Ability to apply procedures, rules, guidelines and regulations related to procurement.
Ability to exercise independent judgement, complete assignments and meet deadlines with minimal supervision.
Ability to communicate effectively and appropriately both verbally and in writing.
Ability to work effectively as a team member.
Must be United States (U.S.) citizens or lawfully authorized alien workers.

Responsibilities

Performs data entry into the Consultant Invoice Transmittal System (CITS).
Schedules conference facilities and represents the Procurement Services Unit in conducting procurement related meetings.
Schedules and facilitates public meetings as required.
Coordinates and schedules debriefing meetings as needed/requested.
Ensures that the agenda for all public meetings is followed and that the meeting is held in accordance with sections 286.0114, and 286.011, F.S.
Responsible for facilitating Oral Presentations and Consultant Interviews in compliance with the Request for Proposal.
Documents and maintains meeting minutes for all public meetings.
Coordinates Public Records Requests, as appropriate; ensures confidential and/or exempt information is redacted, when necessary, in accordance with Department procedures.
Maintains the File Transfer Protocol Site and ensures Professional Services selection information is uploaded timely, accurately and in accordance with Department procedures.
Inputs and maintains data in the Procurement Development Application (PDA).
Reconciles the contract documentation included in the contract file with PDA database.
Enters required contract data into the PDA and other procurement related systems.
Reviews PDA data and updates PDA as needed.
Enters and maintains required information in the FDOT-Florida Accountability Contract Tracking System (FACTS).
Coordinates proper execution of contract documents and agreements in accordance with Florida Statutes, Federal requirements, Administrative Rules, and Department policies and procedures.
Executes supplemental amendments, amendments, time extensions and completion agreements.
Obtains and verifies documentation necessary to secure contract document execution.
Reviews contractual documentation for accuracy and funding commitment.
Utilizes the Department's electronic signature software for contract execution.
Prepares and posts advertisements and ensures compliance with applicable procedures.
Inputs shortlist and/or final ranking.
Routes incoming and outgoing documents for the Procurement Office.
Logs documents, as needed.
Processes general correspondence and route incoming phone calls.
Acts as the custodian for the office equipment.
Prepares technical reports and tables.
Schedules appointments and meetings.
Prepares travel arrangements and process travel.
Prepares and monitors the office budget.
Attends staff meetings, records meeting minutes, and distributes as necessary.
Monitors contract term for active Professional Services contracts and coordinates required contract actions with project management.
Conducts contract research and analysis to prepare amendments, including but not limited to, time extensions and certification of completion agreements.