Contract Administration Analyst I

Los Angeles Unified School District

3d • $45 - $55 • Onsite

About The Position

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

Requirements

• Graduation from a recognized college or university with a bachelor’s degree, preferably with a degree in supply chain management, economics, business or public administration, finance, law, or a related field.
• One year of experience preparing specifications or solicitation documents for construction, professional service, and/or contracts, or reviewing purchase requisitions and issuing purchase orders for commodities.
• A valid driver’s license to legally operate a motor vehicle in the state of California and the use of a motor vehicle, or the ability to utilize an alternative method of transportation.

Nice To Haves

• Analytical, organized, and service-oriented professional who can help turn a District sponsor’s business need into a clear, competitive, and compliant procurement.
• Ability to apply established policies, procedures, and prior experience to make sound decisions on routine assignments including preparing formal and informal solicitation packages for Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQs), and processing purchase requisitions for purchase orders.
• Ability to follow projects through completion, anticipate and communicate next steps, maintain accurate records, and keep District sponsors and other stakeholders informed throughout the procurement process.
• Ability to communicate effectively with District staff and vendors, provide responsive customer service, and use Microsoft Word, Excel, Outlook, and other procurement technology to review bids, proposals, quotations, and cost information; identifying potential issues; and provide recommendations consistent with procurement policies, procedures, and operational needs.
• Demonstrates initiative, organization, and attention to detail while working under general supervision or receiving technical direction from higher-level staff.
• Seeks to understand procurement requirements, applies sound judgment within established guidelines, and continues developing the knowledge and skills necessary to successfully handle assignments of increasing complexity and independence.

Responsibilities

• Preparing and developing routine solicitation documents and specifications for Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQ), and other contract-related activities.
• Scheduling and conducting pre-bid and pre-proposal meetings and the source selection and evaluation process with administrators, customers, contractors, and other interested parties to clarify statement of work issues and coordinate responses regarding technical issues during the solicitation process.
• Analyzing routine cost proposals, bids, amendments, and change orders and conducting basic negotiations to maximize value and minimize the cost of goods and services to the District.
• Preparing contractual documents consistent with District policies, California Education Code, Public Contract Codes, and prudent procurement and strategic sourcing practices.
• Conferring with technical personnel and administrators from various departments about specifications for purchases and prepares, reviews, and modifies specifications as needed.
• Evaluating bids and proposals for responsiveness and responsibility and preparing award recommendations for management review consistent with established policies.
• Evaluating and processing requisitions and vendor quotes and ensuring compliance with applicable codes and District policies and procedures related to insurance, fingerprinting, and tuberculosis clearances.
• Supporting schools and offices by providing training, technical assistance, and answering questions on procurement related matters.
• Researching and preparing reports and correspondence regarding technical contract issues.
• Ensuring fair and open competition through the maximization of outreach events and activities, website postings, advertisements, announcements, and meetings.
• Monitoring contract compliance, negotiating amendments or change orders, and reviewing and approving contractor requests.
• Conducting closeout actions upon contract completion such as final audit, payment reconciliations, and deliverable verifications.
• Confering with vendors, suppliers, and District staff regarding complaints about the quality of services and materials or equipment received.
• Compiling, retrieving, and analyzing various reports related to procurement and contracts.
• May make oral presentations to management and policy makers regarding contract issues.

Benefits

• Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
• Membership in the California Public Employee Retirement System (CalPERS).
• Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
• Up to 13 days of paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level