Contract Administrator

City and County of Denver • Denver, CO

20h • Hybrid

About The Position

The City and County of Denver is seeking a Contract Administrator to join their Department of Parks and Recreation (DPR). This role is responsible for implementing and monitoring contracts to ensure effective procurement and delivery of services. DPR is committed to diversity, equity, and inclusion, aiming to serve its customers and community by examining policies, identifying inequities, and strengthening diversity in its services. This position offers a hybrid work model, requiring a combination of remote and in-person attendance, with a minimum of two days per week in the office. The City provides a computer for remote work, but employees must have a reliable internet connection. The role involves managing a variety of contracts, ensuring compliance, and working collaboratively with internal and external stakeholders.

Requirements

• Bachelor's Degree in Business Administration, Public Administration, Political Science, Management, or a related field.
• Three (3) years of professional experience performing contract negotiation, contract administration, or conducting research and analysis in an area such as budget, compliance issues, or accounting.
• One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.
• Valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment.
• Exceptional attention to detail, excellent written communication and presentation skills, and strong prioritization and organizational skills.
• Experience synthesizing complex or legal language, identifying important contract compliance requirements, and clearly documenting progress and resulting information.
• Ability to manage workload while being flexible to interruptions.
• Confident working independently as well as with cross-departmental teams.
• Valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

Nice To Haves

• Managing 200+ professional service/grant/expenditure/revenue contracts concurrently
• Overseeing diverse contracts across multiple departments and vendors, preferably with a governmental entity or municipality
• Working with state, federal, or city entities and understanding public-sector operations
• Interpreting legal contracts and grant language, and accurately applying terms and conditions
• Ensuring contract compliance in a high-volume environment
• Familiarity with Salesforce, BOX/JAGGAER, and/or BidNet

Responsibilities

• Issuing Requests for Proposals for DPR contract services; moderating pre-proposal conferences and reviewing proposals and financial information submitted; overseeing evaluation parameters; and facilitating the Request for Proposals process
• Assisting with negotiation of the final terms of contracts; assisting with developing contracts; and executing contracts
• Liaising with the City Attorney’s Office, following prospective contracts throughout the review process, and coordinating actions for breach of contract situations
• Managing and monitoring contract compliance and renewals, reviewing deliverables, and entering related data into the contract management system
• Maintaining a tracking system of contract files throughout the term of the contract, and completing reports for management
• Performing on-site inspections to verify compliance with contracts, and tracking outstanding facility inspection issues
• Analyzing contracts, responding to inquiries, and providing guidance on contract terms and processes
• Providing technical guidance to staff and contractors, recommending and coordinating the implementation of policies and procedures for assigned functions, and assisting with developing new policies and procedures
• Performing other related duties as assigned

Benefits

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year
• 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees