Contract Administrator

Valenz•Phoenix, AZ

2d•Remote

About The Position

As a Contract Administrator, you’ll manage and optimize our contract lifecycle management (CLM) system, supporting the full contract lifecycle and ensuring records are accurate, complete, and current. You’ll prepare, review, and maintain contracts and templates within the system, helping to ensure alignment with company policies and legal requirements. In this role, you’ll track and coordinate contract activity from approvals through execution and renewals, partnering closely with cross-functional teams to keep everything moving forward smoothly and on time. You’ll also play a key role in identifying opportunities to improve CLM processes, system utilization, and documentation practices to drive greater efficiency, consistency, and risk mitigation.

Requirements

5+ years of experience working with contract lifecycle management (CLM) system (e.g., CobbleStone, Ironclad, DocuSign CLM) or document management systems, with the ability to support contract process improvements or system enhancements.
Experience working with healthcare contracts, including familiarity with regulatory considerations (e.g., HIPAA) and payer/provider agreements.
Ability to understand and interpret basic legal language.
Proficiency in Microsoft Office, particularly Word (including redlining, track changes, and formatting complex documents) and Excel for basic data tracking and analysis.
Demonstrated experience drafting, reviewing, and organizing contracts or similar business documents in a high-volume, deadline-driven environment.
Strong attention to detail with the ability to identify inconsistencies, ensure accuracy, and maintain compliance with established procedures.
Excellent written and oral communication skills, with the ability to interact professionally with internal stakeholders, external parties, and cross-functional teams.
Proven ability to manage multiple priorities, track contract lifecycle activities, and meet competing deadlines with minimal supervision.
Strong organizational, problem-solving, and critical thinking skills, with the ability to escalate issues appropriately and propose practical solutions.
Ability to work both independently and collaboratively as part of a team in a fast-paced environment.
Must be US based, in a location where you can work effectively and comply with company policies such as HIPAA.

Nice To Haves

Bachelor’s degree in Business Administration, Legal Studies, Healthcare Administration, or a related field.
Experience working in and maintaining CobbleStone.

Responsibilities

Administers, owns, and maintains the internal contract management system (CLM), ensuring accuracy, completeness, and timely updates of contract records.
Manages and maintains contract templates, incorporating approved language and ensuring consistency within the CLM.
Prepares, drafts, reviews, and maintains a variety of contracts and related documentation, including client agreements, amendments, and renewals.
Ensures contracts comply with internal policies and procedures, coordinating with the legal team to address non-standard terms.
Tracks contract lifecycle activities in the CLM, including approvals, execution, renewals, and expirations, and proactively follows up on pending items with internal teams.
Communicates with and supports internal stakeholders and external parties by responding to inquiries and facilitating clear communication throughout the contracting process as needed.
Collaborates cross-functionally with sales, client success, operations, and other teams to support timely and accurate contract execution.
Identifies opportunities to improve contract processes, templates, and system usage to enhance efficiency and reduce risk.
Maintains organized contract files and documentation in accordance with company policies and audit requirements.
Performs other related duties as assigned.

Benefits

Generously subsidized company-sponsored Medical, Dental, and Vision insurance, with access to services through our own products, Healthcare Blue Book and KISx Card.
Spending account options: HSA, FSA, and DCFSA
401K with company match and immediate vesting
Flexible working environment
Generous Paid Time Off to include vacation, sick leave, and paid holidays
Employee Assistance Program that includes professional counseling, referrals, and additional services
Paid maternity and paternity leave
Pet insurance
Employee discounts on phone plans, car rentals and computers
Community giveback opportunities, including paid time off for philanthropic endeavors