Contract Administrator

Arcadis•London, ON

3d•Onsite

About The Position

Arcadis is seeking a Contract Administrator to support our growing London, ON office. The Contract Administrator will play a pivotal role in managing contractual agreements to safeguard our clients’ interests, ensuring that contractors and service providers deliver on their commitments. The successful candidate will be responsible for overseeing contract administration on behalf of owner/clients, typically for government agencies or municipalities, monitoring performance, managing financial aspects, resolving disputes, and ensuring compliance with relevant laws and policies. This position requires strong collaboration and communication with clients, contractors, and stakeholders, as well as effective supervision of inspection and administration staff to ensure project success.

Requirements

Degree or Diploma in Civil Engineering, Construction Management or related Engineering Field.
5+ years of experience in construction administration
PEO or OACETT registration in good standing
Knowledge of applicable design standards, OPS specifications, standard drawings, and quality control / quality assurance material testing methods
Knowledge of the application of transportation construction practices and methods including the applicable quality assurance procedures
Proven analytical, communication, and negotiation skills.
Effective organizational and interpersonal skills.
Ability to utilize computer software such as MS Word, Excel, including experience with specific software and with material payment calculation methods.
G License required

Responsibilities

Administer construction contracts on behalf of the owner or client, typically representing government agencies or municipalities.
Ensure all contractual obligations are met by monitoring contract performance, tracking the progress of work, and providing regular updates to the owner.
Handle contract disputes, resolve issues as they arise, and manage contract renewals, extensions, and terminations.
Address construction issues through established processes such as RFIs, Site Instructions, and Change Orders.
Conduct site inspections as required to verify site conditions, work completion, and compliance with contract specifications.
Administer payments, resolve claims with contractors, and review and approve invoices and payment requests from contractors and subcontractors.
Manage contract budgets and schedules, proactively identify, mitigate, or report any deviations or exceptions to relevant parties and stakeholders.
Prepare and maintain financial reports related to contract costs, incremental funding, and project status.
Liaise with clients, contractors, municipal departments, utility companies, right-of-way authorities, and other stakeholders to facilitate smooth project execution.
Lead and facilitate meetings and negotiations, ensuring that all parties are informed of contract requirements and expectations throughout the project lifecycle.
Ensure that all contracts comply with applicable laws, regulations, and municipal policies.
Actively identify and mitigate contractual risks and issues through appropriate tools and processes.
Maintain accurate contract records and documentation.
Oversee the Quality Assurance program and administer any non-conformances.
Manage and supervise inspection and administration staff assigned to the project, ensuring that team members deliver their responsibilities effectively.
Perform other related duties as assigned to support successful project delivery.