Contract Administrator
About The Position
Responsible for supporting project management by ensuring accurate documentation, billing, and compliance. This includes preparing and reviewing contracts, tracking billing schedules, submitting invoices with proper backup, and maintaining organized records of contracts, notices (NTOs), and project documents. The role also involves reviewing billing accuracy, assisting with change orders and contract modifications, coordinating with vendors and internal teams to resolve discrepancies, and maintaining compliance records such as insurance certificates. Additionally, the Contract Administrator utilizes Sage accounting software and Microsoft Excel.
Requirements
- Strong organizational and document management skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Excellent communication and multitasking abilities
- Experience in construction and/or contract administration
Nice To Haves
- Sage accounting software
Responsibilities
- Maintain construction contracts and subcontract agreements along with all associated change orders and compliance documents.
- Reconcile and track contract status, change orders, NTO & COI renewals
- Ensure compliance with contract terms and project requirements
- Maintain organized digital and physical contract files
- Coordinate insurance certificates, permits, and licensing requirements
- Track subcontractor compliance and vendor documentation
- Assist with project closeout documentation
Benefits
- Health insurance
- Paid time off
- 401(k)
- Professional development opportunities
- Discretionary profit sharing
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
