Contract Administrator

GeoDecisions • Ottawa, ON

7d • CA$115,000 - CA$145,000 • Hybrid

About The Position

GFT is seeking a Contract Administrator to fill a position within our Construction Services Group in Ottawa. This role follows a hybrid work model, requiring regular attendance at our Ottawa office but willing to travel to Montreal 3- 4 times a week. At GFT, we’re not just engineering the future; we’re meticulously building it. Our comprehensive suite of construction and program management services reflects our unwavering commitment to excellence, safety, innovation, and sustainability. Our construction management services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards. The Contract Administrator is a key hire to our Ottawa team. The Contract Administrator is responsible for ensuring construction and rehabilitation activities adhere to contract specifications, standards, and client expectations.

Requirements

• Minimum 10 years of relevant experience in Contract Administration and Inspections.
• Design experience is a strong asset.
• Industrial building experience.
• In-depth knowledge of OPSD/OPSS standards and construction staging.
• Good understanding of Occupation H&S Act, the Construction Act, OPSS MUNI 100 General Conditions and Ontario Regulation 406/1excess soil management.
• Proficient in the use of Builterra platform (Dailies, Progress Payment, Tendering)
• Eng communication, documentation, and coordination skills
• Recognized as eligible or active under MTO RAQS is a strong asset.

Nice To Haves

• P.Eng or C.E.T.

Responsibilities

• Perform Contract Administration duties throughout all the phases of construction and rehabilitation ensuring adherence to contract specifications.
• Act as the owner’s representative during construction with assistance from design engineer/s and field inspectors.
• Prepare monthly progress payment certificates and issue Change Orders.
• Review Contractor’s submissions including but not limited to; traffic control plans (in light of OTM Book 7), shop drawings, schedule, paving and concrete pour plans, watermain commissioning plan etc.
• Coordinate with material testing firm to ensure all mix designs and specified materials are approved in advance of construction.
• Attend pre-construction, pre-pave, pre-concrete pour meetings
• Review and respond to contractor’s RFIs
• Must be able to manage change on a fast-moving project and where necessary and achieve resolution in a timely manner.
• Be a team player and comfortable with partnering principles and best practice.
• Issue Certificate of Substantial Performance per Construction Act.
• Develop necessary contractual responses in a timely manner with a goal of positioning the owner as a pro-active leader rather than reactive responder.
• Occasional site visits to support site inspections.
• Conduct surveillance and quality audits of contractors and subcontractors to verify compliance with project specifications, quality standards, and contractual requirements.
• Monitor and assess Health, Safety, and Environmental (HSE) practices to ensure regulatory compliance, risk mitigation, and continuous improvement in field operations.
• Train junior staff in inspections and contract administration.

Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed