Contract Administrator (Aviation Practice)

C&S Companies•Albany, NY

7d•$85,000 - $110,000•Hybrid

About The Position

C&S Companies is seeking a Contract Administrator for its national Aviation Practice, located in the Albany, NY office, with consideration for other C&S office locations. The company emphasizes a supportive, family-friendly, and collaborative work environment that fosters personal and professional growth, diversity, and inclusion. This role involves managing project-related contracts throughout their lifecycle, ensuring compliance, accuracy, and alignment with organizational goals. The Contract Administrator will act as a central point of coordination, working with various internal departments and external parties to maintain contract integrity and performance, including the management of subconsultant contracts and insurance.

Requirements

Strong attention to detail and accuracy.
Ability to work independently while exercising sound judgment and seeking guidance when appropriate.
Detail-oriented with strong time management and organizational skills and the ability to adapt effectively to changing priorities.
Ability to analyze contractual requirements and identify discrepancies or areas requiring clarification.
Ability to manage multiple priorities and deadlines across a high volume of active contracts.
Ability to communicate clearly and concisely, both orally and in writing.
Advanced knowledge of Microsoft Office Suite.
Ability to create and maintain productive relationships with employees, clients, and subconsultants.
Ability to handle confidential and sensitive information with professionalism and discretion.
5+ years of experience in contract administration, project coordination, project controls, or related business operations roles.

Nice To Haves

Associate's degree in Business Administration or related field preferred; certificate in contract administration is a plus.
Experience supporting architecture, engineering, environmental, construction, or professional services contracts preferred.
Familiarity with master service agreements, term contracts, task orders, and subconsultant agreements preferred.
Familiarity with airport, transportation, or public-sector contracts preferred.
Experience supporting federally funded projects is a plus.

Responsibilities

Management of project-related contracts from creation through execution, monitoring, and renewal.
Ensure that agreements are compliant, accurately executed, filed appropriately, and aligned with organizational objectives.
Act as a central point of coordination, working with project/contract/client managers, legal, and accounting and finance to maintain contract integrity and performance.
Includes the creation, monitoring, and renewal of applicable subconsultant contracts and insurance, as necessary.
Lead contract preparation utilizing standardized templates where available and coordinate with legal and accounting and finance staff for approvals.
Prepare and coordinate execution of prime and subconsultant contracts.
Review contracts for completeness, required provisions, and potential risks prior to legal review and escalate issues as appropriate.
Coordinate with legal staff to obtain appropriate contract reviews and required insurance certificates.
Serve as a resource to project managers regarding contractual requirements, client obligations, insurance requirements, and contract administration procedures.
Coordinate with project/contract managers throughout the contract lifecycle to ensure appropriate documentation is filed and maintain contract compliance.
Maintain organized contract files and ensure project documentation is retained in accordance with company policies and contractual requirements.
Monitor, proactively update, and maintain contract tracking logs and databases to monitor execution status, expirations, renewals, rate tables, overhead documentation, budget utilization, and key contract milestones.
Prepare, coordinate, and track contract amendments, supplemental agreements, scope changes, and contract extensions.
Prepare periodic reports regarding contract status and upcoming actions.
Assist in the preparation of work/task orders for term contracts.
Track term contract status regarding start/end dates, overall budget capacity, subconsultant usage, renewal, extension actions required, etc.