Contract Administrator 3 - Procurement and Contracting - FT - Day

University of California, Irvine•Fullerton, CA

154d•Onsite

About The Position

The incumbent is responsible for structuring, and / or administrating contractual documents that establish business relationships with contractors, customers and / or partners. Collaborates with internal partners, colleagues as well as legal staff, as necessary, to structure contracts. Professional contracting services are provided in compliance with all UC policies and procedures, and California contracting law. Analyzes and revises contracts as appropriate to ensure compliance with all applicable laws, rules, regulations and policies. Advises management of contractual rights and obligations and provides interpretation of terms and conditions.

Requirements

3 or more Years of Contracts Negotiations Experience
Bachelor’s degree with minimum of three years of experience in contract negotiations (UCIMC is willing to consider less direct experience for the right candidate with substantial relevant business background).
Thorough knowledge and understanding of specific contracting assignments.
Team player with strong business acumen and attention to detail.
Strong written, verbal and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
Strong organizational, presentation and negotiation skills.
Strong listening and political acumen skills.
Must demonstrate customer service skills appropriate to the job and build good relationships across the Hospital’s leadership and within a variety of business units.
Excellent verbal and written communication and presentation skills
Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Bachelor's degree
Advanced skills in successfully utilizing contract negotiation tactics to achieve financial results beneficial to UCI Medical Center.
Ability to be successful in a self-directed, self-motivated, fast-paced environment with changing deadlines and priorities.
Must be able to provide proof of work authorization.

Nice To Haves

Thorough knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
Thorough knowledge of California contracting law.
Prefer Paralegal Certificate or J.D.
Deep and current knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.

Responsibilities

Structuring and/or administering contractual documents.
Establishing business relationships with contractors, customers, and/or partners.
Collaborating with internal partners, colleagues, and legal staff to structure contracts.
Providing professional contracting services in compliance with UC policies, procedures, and California contracting law.
Analyzing and revising contracts to ensure compliance with laws, rules, regulations, and policies.
Advising management on contractual rights and obligations.
Interpreting contract terms and conditions.
Identifying potential contractors.
Conducting the bidding process.
Drafting contract terms.
Ensuring compliance with contract terms through contract completion.
Representing UCI Medical Center in contract negotiations.
Conveying contractual issues to a wide variety of medical center leadership, personnel, vendors, and customers.
Identifying various business/legal issues and resolving them between Privacy, Data Security, Risk, and Executive Leadership teams.
Drafting, reviewing, editing, and negotiating various contract types and amendments.
Managing sensitive information learned in the course of performing duties, including employee and student records, health and patient records, financial data, strategic plans, and proprietary information.
Limiting access to sensitive information to individuals with a legitimate business need to know.
Safeguarding sensitive information.
Following all organizational policies and laws on data protection and privacy.
Securely handling physical and digital records.
Properly using IT systems to prevent data leaks.