Contract Administrator

WEISINGER INCORPORATED•Willis, TX

11d•Onsite

About The Position

The Contract Administrator will support the project management team within our Commercial Drilling department. This role is responsible for managing contract documentation, supporting project managers through the contract lifecycle and helping ensure compliance with company standards, client requirements, project specifications, and invoicing. The ideal candidate will bring strong organizational skills, contract/project management coordination experience, and the ability to work effectively in a fast-paced construction and/or an industrial services environment.

Requirements

Successfully pass a background check, including an acceptable Motor Vehicle Record (MVR) in accordance with Company policy
Valid U.S. Driver's License required
Successfully pass pre-employment drug test and physical, depending on position
Employment Eligibility Verification (Form I-9 and E-Verify). The Company participates in E-Verify and will submit information from your completed Form I-9 to E-Verify to confirm your employment eligibility
Associate or bachelor’s degree preferred, but equivalent experience will be considered
3+ years of experience in contract administration, project coordination or construction administration
Experience supporting contracts in construction, drilling, industrial services, engineering or other related field preferred
Strong understanding of contract documents, change orders and project support processes, billing, collections, and job costing tracking
Excellent communication and interpersonal skills
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Ability to understand, apply and interpret legal/conceptual concepts such as contracts, laws, and GAAP principles.
Strong written and verbal communication skills
Intermediate personal computer skills, including electronic mail, routine database activity, word-processing, spreadsheet, etc.
Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Project Management
Ability to establish relationships, build trust, manage conflict and influence others
Excellent attention to detail, organization and time management skills
High degree of professionalism
Ability to manage multiple priorities and deadlines in a dynamic environment

Nice To Haves

Experience supporting contracts in construction, drilling, industrial services, engineering or other related field

Responsibilities

Prepare and administer approved contracts, subcontracts, amendments, change orders, and other related project documentation
Track contract status, key milestones, change orders, extensions of time, collections, and proper management of retainage
Coordinate with project managers, operations teams, legal contacts and clients to support contract execution and compliance, as required
Maintain accurate contract files and ensure all documentation is complete and up to date, on approved servers
Assist with bid packages, proposals and customer agreements as needed
Monitor contract terms and conditions to identify potential risks or compliance issues
Ensure all costs are coded properly
Assist in setting up WIP schedules with awarded contract estimates
Support internal stakeholders with contract interpretation and documentation requirements
Help facilitate communication regarding contract changes, project updates and customer obligations
Ensure contract administration processes align with company policies and project requirements
Generate reports and provide administrative support related to ongoing commercial drilling projects