Contract Administrator

Kokosing•Westerville, OH

12d•Onsite

About The Position

This in-office Contract Administrator will provide administrative support to Kokosing’s Central Ohio’s Asphalt and Concrete estimating, operations and project management team.

Requirements

Excellent writing, spelling, grammar, and proofreading skills
Possess Microsoft Office and other business software skills
Typing (50+ wpm)
Ability to organize, prioritize, and produce quality work
Ability to effectively multi-task
Excellent interpersonal communication skills, both verbal and written
Adaptable to changing demands from multiple people
Detail and deadline oriented
Punctual and self-motivated to complete assignments in a timely manner
Ability to work independently and as part of a team
High school diploma or equivalent experience required.
Previous experience as an administrative assistant is required.

Nice To Haves

Experience in Executive level support preferred.

Responsibilities

Prepare bid documents for public and private projects
Assist Estimators with quote solicitation including outreach, tracking responses, and receiving and filing quotes.
Maintain compliance management for active projects as needed.
Manage execution of new project contracts – signatures, obtain insurance, bonds and other required documents.
Schedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes of those meetings as requested.
Prepare and handle confidential information, including correspondence, reports and other company documents.
Perform time entry and calendar management.
Code and route invoices for the appropriate project and account
Schedule and arrange conference calls and meetings.
Make travel arrangements and prepare expense reports.
Receive clients and guests, and maintain good public relations with them.
Prepare and proofread correspondence, memoranda, and other documents.
Organize charity donation efforts, retirement celebrations, and misc. events.
Arrange and manage catering services for office meetings, including internal meetings.
Coordinate and perform general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.
Provide support to field personnel as needed
Perform miscellaneous filing and clerical tasks.
Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.
Assist Engineers in setting up procured project budgets, subcontracts and purchase orders.
Work with engineers to approve brokered truck tickets, materials tickets and other miscellaneous items. Provide accounting entry for these approved miscellaneous ticket items.
Support operations leadership in time entry corrections, building and equipment access cards, and other operational needs.
Support operations leadership in setting up technical devices such as laptops, tablets, and company cell phones.