Airport Maintenance Services Contract Administrator - Denver International Airport

City and County of Denver•Denver, CO

1d•Onsite

About The Position

Denver International Airport (DEN) is hiring an Contract Administrator to join our Airport Maintenance Services Contracts team. This role is responsible for managing and monitoring contract requirements and performance within the O&M Contract Administration Department, ensuring compliance with contract terms, city ordinances, and DEN rules and regulations. The position involves scope of work development, program development, contract management, and contract negotiations for contracts related to Janitorial, Window Cleaning, and Maintenance Services. The Contract Administrator will work in a fast-paced environment, collaborating with various internal and external groups, including the Office of Economic Development, Contractors, federal governing agencies, Business Management Services, and Finance. The role ensures contract requirements align with current industry best practices and involves training on preparing and executing change orders, schedule of values, auditing invoices, and document control. Success in this position requires strong organizational, analytical, and communication skills, with the ability to multitask effectively.

Requirements

Bachelor's Degree in Business Administration, Public Administration, Political Science, Management, or a related field.
Three (3) years of professional experience performing contract negotiation, contract administration, or conducting research and analysis in an area such as budget, compliance issues, or accounting.
One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.
Additional appropriate education may be substituted for the minimum experience requirements.
Valid Driver's License at the time of application.
Licenses and certifications must be kept current as a condition of employment.
FBI criminal background check is required.
Employees are also required to report any felony convictions and/or moving violations to maintain this clearance and be eligible for continued employment.
Excellent written and verbal communication skills, and ability to present to and learn from diverse audiences.
Proven experience and a track record of delivering savings, understanding contract terms, and conditions, equity, diversity, inclusivity, and value to the organization.

Nice To Haves

Strategic, innovative, analytical problem-solver who constantly and consistently improves the performance and quality of operations.
Results-oriented, self-driven to contribute to a high-performing team.
Experience adapting to setbacks and changes in work assignments and ways of doing work.

Responsibilities

Develops, documents, and establishes policy for all necessary contractual parameters, including types of vendors and services, space allocation, and construction requirements as related to the Airport Services department.
Acts as a liaison to the City Attorney’s Office and the Business Management Services office.
Follows prospective contracts throughout Request for Proposal, contracting, and close-out processes, and coordinates actions for breach of contract situations.
Coordinates with Contractors to ensure that pay applications and payments are accurate and processed promptly.
Tracks and responds to market changes, works with stakeholders, determines operational or other efficiencies for improving performance, and prepares reports and recommendations for management.
Coordinates regularly with program administrators, contract staff, and other departments to identify, lead and support new traditional and non-traditional methods for program management and growth.
Negotiates the final terms of contracts, which may include developing expenditure agreements, and manages contracts of specific vendors, professional services, or construction projects.
Coordinates work with Project Managers to establish performance schedules and monitor metrics.
Provides technical guidance to staff and contractors, recommends, and coordinates the implementation of policies and procedures for assigned functions, and assists in developing new policies and procedures.
Performs on-site investigations to verify compliance to contract, including pricing and employment rules and regulations, approves or denies adjustments, responds to inquiries and audits, and re-inspects as necessary.
Makes presentations to contractors, city department heads, concession operators, and public interest groups and provides information on contract policies and procedures and general business management.
Maintains a tracking system of contract files throughout the term of the contract, archives all resource documents, and completes reports for management on contractor performance.
Reviews and ensures the quality of the work meets or exceeds the contractual requirements.
Coordinates internal review meetings monthly and recommends contract renewals, extensions, amendments, and modifications to management.
Reviews contractors change requests and their proposals for accuracy and conformance to the contract and arrange negotiation meetings with the contractor and project manager.
Processes changes to the contract.
Prepares specifications for inclusion in contract documents.
Completes all information and forms necessary to advertise and procure a contract.
Manages various on-call service contracts, including managing contract capacity, task order issuance, contractor performance, and invoicing.
When applicable, performs on-call task order quote/solicitation aka “mini bid” procedures when issuing a task order for a project that can be performed by multiple contractors.
Manages the DEN provided consumable program, including forecasting budget and burn rates for the fiscal year and placing weekly orders.
Operates powered pallet lift and forklift equipment for movement of supplies within various storage locations across the facility.
Drives pilot programs for customers facing initiatives, including identifying the best product, maintaining adequate stock, restocking product/dispensers, tracking customer satisfaction, tracking inventory, and generating reports for permanent implementation.

Benefits

Medical Plans
Dental
Vision Insurance
Pension Plan for Life (Employee contributes 8.45%, Employer matches at 17.95%)
457 (b) Retirement Plan
PTO (over 3 weeks in your first year)
12 paid holidays
STD
LTD
HSA
FSA
Life Insurance
CARE Bank
Family Leave Benefits
Employee Assistance Program
Employee Volunteer Program
EcoPass (unlimited free RTD bus/train rides)
Learning and Development Opportunities; Courses and Career Development Resources