BOB-Contract Administrator

City of New York • New York City, NY

4d • Onsite

About The Position

The New York City Department of Transportation’s Division of Bridges oversees all aspects of the design, construction, rehabilitation and reconstruction, maintenance, operation, and administration of over 800 bridges, 4 vehicular tunnels, 637 retaining walls, and 54 culverts. This position will function within the Bureau of Finance and Performance Management, which drives the financial, operational, and performance oversight for the Division. The Bureau manages the Division’s $200 Million operating budget and $13 Billion Capital Budget, completes Capital Plans, oversees procurements, ensures compliance, advances efficiency initiatives, directs project delivery, issues overweight truck permits, and serves as a key liaison for accountability and transparency. The Bureau is seeking to hire an individual to assist its Confidential Strategy Planner with various tasks including procurement, budget, grants, and operations.

Requirements

• Must be serving permanently in the title of Staff Analyst 2 or be reachable on the open-competitive list.
• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school.
• OR a baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
• OR an associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described above.
• OR a four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described above.
• A combination of education and/or experience equivalent to the above.
• College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience.
• All candidates must have a high school diploma.
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described above.

Responsibilities

• Using the City’s Financial Management System (“FMS”) to check balances, encumbrances, budget structures, etc.
• Assist Units with completing New Need Forms to be submitted to the DOT Budget Office.
• Confirm grant budget codes match liquidations with claimed amounts and identify discrepancies.
• Perform Financial Contract Change Requests (“FCCR”) and Purchase Order Change Requests (“POCR”) in the City’s Procurement and Sourcing Solutions Portal (“PASSPort”) to make contracts ready for vendor invoicing as well as ensure all POs of existing contracts are set up at the beginning of each Fiscal Year (“FY”).
• Research contract as well as procurement documents utilizing PASSPort and the Division’s SharePoint.
• Assist in compiling documents for procurements from requisition to registration.
• Utilize Microsoft Word and Microsoft Excel in clearly communicating history of events, current states of various projects, justifications, etc.
• Distribute railroad force account invoices and track the liquidations that are processed outside of PASSPort.
• Perform other related duties.

Benefits

• Premium-free health insurance plan
• Additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund.
• Public sector defined benefit pension plan
• College savings plan
• Commuter Benefits (Pre-Tax)
• Tax-deferred savings program
• Robust Wellness Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level