Contract Administrator-Senior - Contracts Administration

University of Mississippi Medical Center•Jackson, MS

3d•Onsite

About The Position

Under general supervision but with decision making autonomy within a predetermined scope, this role administers and reviews all contracts from a legal and business perspective. Responsibilities include verifying contract financial projections and analyses, ensuring compliance with UMMC policies and procedures, and maintaining current knowledge of applicable laws and regulations. The role involves conducting contract activity and/or assessment of required deviations from established norms. It also includes developing negotiation strategies and potentially leading negotiation teams on complex contractual issues, as well as developing standards for contracts with required and desired provisions. Post-contract administration activities such as tracking major provisions, ensuring internal and vendor compliance, monitoring expiration and renewal dates, and contract costs are also key functions. The role is responsible for maintaining the integrity, consistency, and availability of decision support tools.

Requirements

Bachelor’s degree and three (3) years' experience reviewing, negotiating or processing contracts
Detail oriented with ability to handle multiple competing priorities.
Knowledge of contracting principles and protocols.
Analytical skills.
Internal and external negotiation skills.
Verbal and written communication skills.
Knowledge of healthcare systems and processes.
Computer literacy.
Organizational proficiency.
Ability to handle confidential information.
Ability to identify and recommend solutions to contract issues.

Nice To Haves

Degree in a field of Business, Healthcare, or Law

Responsibilities

Reviews contracts in compliance with policies, guidelines, laws and regulations.
Analyzes significant and/or unique contract requirements, special provisions, terms and conditions to ensure compliance.
Contract may require development of new contract policies.
Contract modification and/or processes.
Verifies multi-year cost assumptions against the provisions of the contract.
Conducts all solicitations on behalf of institution, including reviewing complex solicitations and preparing specialized and/or non routine requests for proposals, bids, and contract modifications.
Assists with the implementation of vendor contracts in relation to UMMC policies.
Responsible for the entire contract lifecycle, requiring high level of skill to manage and negotiate contracts; involved in all steps of planning, conducting, and documenting contract negotiations.
Performs post-contract administration activities, including tracking major provisions, ensuring both internal (UMMC) and vendor compliance, tracking expiration and renewal dates, and monitoring contract cost.
Advises end users on the contract management system; provides authoritative guidance to internal business team and contract subordinates on UMMC goals and objectives.
Reviews and makes recommendations related to vendor interaction with the institution.
Ensures that contracts executed by contracting authority are in compliance with UMMC guidelines, policies, and procedures.
Facilitates, obtains, disseminates, and files executed contracts.
Maintains contract list and tracking system of all agreements, contract issues, and communications with internal and external sources.
Interfaces with end users, legal, compliance, systems operations, and other state agencies for signing of contracts and contract issues.
Ensures that final documents are consistent with agreement reached.