Contract Administrator IV

O2EPCM dba O2 Engineering, Projects & Construction Management•Los Angeles, CA

6d•Onsite

About The Position

O2EPCM, Inc. is seeking an experienced IT Purchasing Specialist for the role of Contract Administrator IV to support the LACCD Bond Program. This position involves planning, strategic recommendations, administration, and reporting for IT purchasing needs. The role requires effective coordination with stakeholders, ensuring compliance with legal requirements and LACCD policies, and managing the entire procurement process from solicitation to contract execution. The specialist will support project management staff, monitor contracts and purchase orders, and utilize various systems including SAP and Proliance. Collaboration with external agencies like FCCC and DGS is also a key responsibility. The position is based in the PMO Office and does not offer hybrid or remote work.

Requirements

Minimum of 10 years of relevant experience
Bachelor’s Degree (4 additional years of experience can be substituted)
Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware
Experience negotiating pricing and terms specific to IT goods and services contracting
Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
Ability to exercise judgment and discretion and to set priorities and manage competing demands
Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
Excellent communications skills, both written and verbal
Ability to work in a fast-paced environment
Must provide proof of residency in Southern California

Nice To Haves

Experience with procurement subject to California Public Contract Codes
Experience with electronic bidding platforms, specifically PlanetBids
Knowledge of California Higher Education Codes
Knowledge of California Community College Codes

Responsibilities

Planning for a variety of IT related purchasing needs of the Bond Program.
Effective coordination and communication with all stakeholders.
Strategic recommendations for IT purchasing solutions and best practices.
Compliance with all applicable legal requirements and LACCD policies/procedures.
Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
Utilizing the District’s ERP (currently SAP), the Bond Program’s Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize LACCD’s use of external contracts that specifically beneficial for IT purchasing needs.
Responsibility for multiple concurrent procurement processes with various stakeholders.
Any other tasks as needed under the direction of the Director of Contracts.