Contract Administrator IV - IT Purchasing Specialist

The Tsui Group•Los Angeles, CA

About The Position

The Tsui Group is seeking a candidate who is qualified and experienced in educational facility construction projects to serve as a Contract Administrator IV for a large educational client within Los Angeles County. This role involves planning for a variety of IT related purchasing needs of the Bond Program, effective coordination and communication with all stakeholders, and providing strategic recommendations for IT purchasing solutions and best practices. The position requires compliance with all applicable legal requirements and LACCD policies/procedures, and administration of the entire procurement process from preparing solicitation documents through contract execution, including any required action from the Board of Trustees. The Contract Administrator will support project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders. Responsibilities include monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status, utilizing the District's ERP (currently SAP), the Bond Program's Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems. The role also involves coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize LACCD's use of external contracts that are specifically beneficial for IT purchasing needs. This position is responsible for multiple concurrent procurement processes with various stakeholders and any other tasks as needed under the direction of the Director of Contracts.

Requirements

Bachelor’s degree (4 additional years of experience can be substituted)
10 years of experience relevant to the position description.
Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis.
Familiarity with software licensing models (SaaS, subscription, perpetual)
Experience negotiating pricing and terms specific to IT goods and services contracting.
Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat.
Ability to exercise judgement and discretion and to set priorities and manage competing demands.
Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.
Must be detail-oriented and organized.
Excellent communications skills, both written and verbal.
Ability to work in a fast-paced environment.

Nice To Haves

Experience with procurement subject to California Public Contract Codes.
Experience with electronic bidding platforms, specifically PlanetBids
Knowledge of California Higher Education Codes
Knowledge of California Community College Codes

Responsibilities

Planning for a variety of IT related purchasing needs of the Bond Program.
Effective coordination and communication with all stakeholders.
Strategic recommendations for IT purchasing solutions and best practices.
Compliance with all applicable legal requirements and LACCD policies/procedures.
Administration of the entire procurement process from preparing the appropriate solicitation documents though contract execution, including any required action from the Board of Trustees.
Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
Utilizing the District's ERP (currently SAP), the Bond Program's Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize LACCD' s use of external contracts that are specifically beneficial for IT purchasing needs.
Responsibility for multiple concurrent procurement processes with various stakeholders.
Any other tasks as needed under the direction of the Director of Contracts.