Contract Administrator IV - IT Purchasing Specialist

CLMI Group, LLC•Los Angeles, CA

1d•$125,000 - $130,000•Onsite

About The Position

CLMI Group is looking for passionate construction and program management professionals to join our team! We value ambition, dedication, and innovation, and believe in building a network of talented individuals who share our commitment to making a difference. This role provides planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the LACCD Bond Program, working under the direction of the Director of Contracts. The position involves planning for IT-related purchasing needs, ensuring effective coordination with stakeholders, developing strategic recommendations for IT purchasing solutions, and maintaining compliance with legal requirements and LACCD policies. The administrator will manage the entire procurement process from solicitation document preparation to contract execution, support project management staff with solicitations, contract compliance, approvals, and purchase orders. Responsibilities also include monitoring IT purchasing contracts, purchase orders, and solicitations, reporting on their status, utilizing various district systems (SAP, Proliance, Trimble Unity Construct), coordinating with external organizations for beneficial contracts, and managing multiple concurrent procurement processes.

Requirements

Minimum of ten (10) years of relevant professional experience in contract administration or procurement.
Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware.
Experience negotiating pricing and terms specific to IT goods and services contracting.
Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat.
Ability to exercise judgment and discretion and to set priorities and manage competing demands.
Demonstrated reliable, responsive, and positive work ethic with the highest degree of integrity.
Excellent communication skills, both written and verbal.
Ability to work in a fast-paced environment.
Bachelor's degree from a recognized college or university.
Candidates without a degree may substitute four (4) additional years of relevant experience in lieu of a degree.

Nice To Haves

Experience with procurement subject to California Public Contract Codes.
Experience with electronic bidding platforms, specifically PlanetBids.
Knowledge of California Higher Education Codes.
Knowledge of California Community College Codes.

Responsibilities

Plan for a variety of IT-related purchasing needs of the Bond Program.
Ensure effective coordination and communication with all stakeholders.
Develop strategic recommendations for IT purchasing solutions and best practices.
Maintain compliance with all applicable legal requirements and LACCD policies and procedures.
Administer the entire procurement process, from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
Support project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
Monitor IT purchasing contracts, purchase orders, and solicitations, and report on status.
Utilize the District's ERP (currently SAP), the Bond Program's Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
Coordinate with the Foundation for California Community Colleges (FCCC), the Department of General Services (DGS), other eligible cooperative purchasing organizations, and partner public agencies to maximize LACCD's use of external contracts beneficial for IT purchasing needs.
Manage multiple concurrent procurement processes with various stakeholders.
Perform other tasks as needed under the direction of the Director of Contracts.