Contract Administrator III - Team Lead

University Corporation for Atmospheric Research•Boulder, CO

4d•Hybrid

About The Position

UCAR is seeking a Contract Administrator III - Team Lead responsible for the preparation, review, negotiation, and administration of complex, multi-phased prime contracts, grants, and cooperative agreements. This role involves serving as a Team Lead for a group of Contract Administrators/Buyers, preparing and negotiating high-risk subcontracts, and acting as a liaison with external agencies and internal departments. The position requires working closely with various teams to resolve contract-related issues and mentoring other Contract Administrators.

Requirements

Bachelor's degree in business or public administration and at least eight years of government or commercial contracts experience in handling direct funding or purchasing arrangements such as grants, subcontracts, subawards, or cooperative agreements; or an equivalent combination of education and experience.
Expert knowledge of the Federal Acquisition Regulations, Office of Management and Budget Uniform Guidance, State regulations, industry contract practices, and other government regulatory requirements.
Advanced knowledge of Federal Appropriations Laws and other federal award practices.
Expert knowledge in contracts, subcontract, grants, and cooperative agreements administration.
Comprehensive knowledge of methods of acquisition, government and commercial contract law, uniform commercial codes and contract termination procedures.
Expert skill in analyzing terms and conditions of complex contracts and subcontracts.
Advanced skill in managing large, complex, multi-phase contract projects.
Excellent written and oral communication skills with a wide range of people at all levels of an organization.
Advanced skill in negotiating complex contracts, subcontracts, and other award-related issues.
Working knowledge of basic not-for-profit accounting, budgeting, and proposal process, including the application of indirect rates and fees.
Skill in preparing and giving presentations to UCAR personnel and other contracting personnel.
Advanced knowledge of export, patent, copyright, and technology transfer regulations.
Advanced skill in identifying liability, risk, export, and intellectual property issues and proposing solutions.
Ability to interact successfully with all levels of management, scientific and administrative staff both within and external to UCAR.
Advanced skill in coaching, training, and mentoring personnel.
An extensive level of attention to detail is required.
Normal concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks.
Must be able to handle Personally Identifiable Information (PII) of UCAR employees and potentially enter or submit PII to a third party for identity verification.

Responsibilities

Prepares, negotiates, and administers high-risk, complex subcontracts and purchases.
Administers all aspects of request for proposal solicitation and subcontract preparation, evaluation, negotiation, award, and monitoring.
Analyzes and negotiates terms and conditions of complex subcontracts, leases, and other procurement documents.
Ensures compliance with procurement policies, procedures, and applicable laws.
Performs in-depth price/cost analysis using a number of variables and methods to determine the reasonableness of proposed pricing.
Serves as lead evaluation team member responsible for conducting negotiations on complex multi-phased subcontracts.
Monitors subcontractor performance and resolves problems directly or with the assistance of technical personnel.
Coordinates all aspects of the procurement effort for major procurement projects.
Interprets all UCAR agreements, the Federal Acquisition Regulations (FAR), OMB Uniform Guidance, and other applicable regulations and laws.
Helps ensure UCAR’s compliance with these laws and regulations by monitoring award conditions and filing appropriate reports and certifications.
Assures that UCAR personnel adhere to the contractual obligations on all direct awards, through advisement and monitoring of reporting and other responsibilities as outlined in the terms and conditions of all awards.
Serves as Team Lead and mentor for a team of Contract Administrators/Buyers that provides purchasing and contracting services for labs/centers/programs/offices.
Reviews and assigns purchase requisitions to individual team members and serves as a primary resource for problem resolution.
Works with team members individually on development plans and training.
Holds regular team meetings to review workloads.
Serves as an approving authority for team members’ credit card statements.
Serves as a primary liaison for labs/centers/programs/offices providing guidance and assistance on the most economical and efficient methods of procuring goods and services, while remaining compliant to procedures.
Provides training for Contract Administrators and other personnel on processes, procedures, compliance issues, and other related topics.
Assists in the preparation of annual performance reviews of team members.
Serves as mentor for lower-level Contract Administrators and performs peer reviews of their work.
Makes presentations to management and to the lab/center/program/office personnel regarding contractual issues and procurement matters.
Serves as a backup to the other Team Lead(s).
Works with other Office of the CFO departments, other NCAR and UCP personnel, and outside sponsors on special projects.
Serves as a lead Contract Administrator responsible for the drafting, review, negotiation, and administration of complex, multi-phased prime contracts, grants, cooperative agreements, teaming agreements, and multiple types of zero funded agreements which are directly or indirectly related to funding.
Reviews and analyzes terms and conditions and negotiates change or modification, including the composition of alternate language and new provisions, where appropriate.
Reviews contracts and agreements for export, liability and risk, intellectual property, legal sufficiency, and compliance with applicable laws, regulations, and UCAR policies.
Advises internal program managers, general counsel, and risk management staff on contractually related issues.
Provides guidance to UCAR personnel, including upper management, of risk associated with contract acceptances.
Has the ability to draft terms and conditions for new agreements that are consistent with UCAR policies and federal regulations.
Works closely with contract, financial, budget, and lab/center/program/office personnel to resolve issues related to contract provisions.