Contract Administrator III - Construction

CLMI Group•Los Angeles, CA

4d•Onsite

About The Position

CLMI Group is looking for passionate construction professionals to join our team! We value ambition, dedication, and innovation, and believe in building a network of talented individuals who share our commitment to making a difference. This is an on-site position at the Los Angeles Community College District – Project Management Office (PMO). Candidates must be willing and able to work fully on-site in the PMO office; no hybrid or remote opportunity in accordance with District policy. The role coordinates with project management personnel at the District, PMO, College Project Teams, and Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (architects, engineers, inspectors). It manages a variety of competitive bidding and selection processes for construction and/or professional services, from planning through award, including direct responsibility for all administrative functions. The position involves performing a heavily administrative role with minimal administrative support, maintaining strict adherence to policies, procedures, templates, and applicable laws, and providing reporting, tracking, and quality control for all assigned procurement processes. The Contract Administrator III holds responsibility for multiple concurrent procurement processes with various stakeholders and must maintain a high level of attention to detail and compliance under the scrutiny of consistent internal and external audits.

Requirements

Minimum of five (5) years of relevant experience to the position description.
Knowledgeable of standard contract terms and conditions for design, construction, and other related services.
Proficient with Microsoft Excel, Word, and Adobe Acrobat.
Demonstrates a reliable, responsive, and positive work ethic with the highest degree of integrity.
Must be detail-oriented and organized.
Must be a fast learner and logical thinker.
Must be focused on quality and accuracy.
Excellent communication skills, both written and verbal.
Ability to accurately track and report status when managing concurrently running projects.
Bachelor's degree required (relevant field preferred above others).
Additional four (4) years of qualifying experience in excess of the minimum stated above may be substituted for the required education.

Nice To Haves

Experience with higher education capital improvement projects.
Knowledge of the California Public Contract Code.
Knowledge of the California Community College Code.
Experience with electronic bidding software (i.e. PlanetBids).
Experience with alternate project delivery methods such as Design-Build.
Experience with project management software (i.e. Proliance, Trimble).

Responsibilities

Coordinates with project management personnel at the District, PMO, College Project Teams, and Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (architects, engineers, inspectors).
Manages a variety of competitive bidding and selection processes for construction and/or professional services, from planning through award, including direct responsibility for all administrative functions (preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, and contract documents).
Takes on a variety of tasks and responsibilities that may be assigned or change over time, based on workload and department resources, at the discretion of the department supervisor, to best serve the needs of the District.
Maintains strict adherence to policies, procedures, templates, and applicable laws as a daily part of the role.
Provides reporting, tracking, and quality control for all assigned procurement processes.
Holds responsibility for multiple concurrent procurement processes with various stakeholders.
Performs a heavily administrative role with minimal administrative support.
Maintains a high level of attention to detail and compliance under the scrutiny of consistent internal and external audits.